Office Services Coordinator
NBBJ•San Francisco, CA
•Onsite
About The Position
NBBJ is seeking a part to full-time Office Services Coordinator to join their San Francisco office. This role is the primary point of contact for internal and external customers, responsible for creating an exceptional in-office experience. The ideal candidate is welcoming, professional, self-motivated, and capable of making quick, informed decisions. This position requires a proactive and adaptable individual who is willing to go above and beyond.
Requirements
- Passion for customer service and hospitality
- Effective team contributor
- A positive, forward-thinking individual who anticipates issues and implements effective solutions
- A confident and composed professional who communicates effectively and engages comfortably with stakeholders at all levels
- 2 or more years in customer service or an administrative support role
- Advanced knowledge of MS Office Suite, specifically Outlook, Teams, Word, Excel and PowerPoint.
- Organized, detailed oriented, multi-tasked, self-motivated and strongly collaborative.
- Ability to lift 30lbs.
Nice To Haves
- Adobe InDesign, Illustrator or Photoshop knowledge is preferred.
Responsibilities
- Manage front desk and greet guests, creating a first great impression with an outgoing personal style ensuring an exceptional in office experience
- Schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time zones
- Coordinate conference room setup details, including catering and beverage services for client meetings or approved events
- Provide office support as-needed, catering, café services, events, administrative, shipping and facilities
- Maintain kitchen and common areas throughout the office
- Maintain office design standards
- Procurement and reconciliation of office expenses and company credit card
- Responsible for hospitality and transportation services.
- Report and coordinate with property management on building related issues
- Maintain employee building access passes
- Primary point of contact for all on-site vendor coordination
- Responsible for office services accounts including but not limited to; catering, coffee, floral, shipping, printing, etc.
- Assist with hiring and onboarding process
- Manage electronic files
- Complete ad-hoc projects as necessary
- Various administrative tasks as needed
Benefits
- Competitive compensation package based on experience
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
