Office Services Coordinator

Freeman Mathis and Gary, LLP•Los Angeles, CA

3d•$41,600 - $68,349•Onsite

About The Position

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an Office Services Coordinator to join our Philadelphia office. The Office Services Coordinator will be assisting in coordinating the firm’s office services which include office vendors, office supplies, and maintenance of shared spaces such as conference rooms, kitchens, and lobbies. This position maintains the Firms exceptional standards for productive office space. The Office Services Coordinator supports the Office Services Supervisor and Administrative Managers.

Requirements

High School diploma required
Experience working in a professional office environment
Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems a plus
Ability to lift up to 30 lbs.
Ability to multi-task, prioritize and work under tight deadlines

Nice To Haves

experience with use of document management systems a plus

Responsibilities

Sorting, delivering incoming mail/collecting, sending outgoing mail
Assist with photocopying, scanning and digital filing of documents
Monitoring and maintaining kitchen and office supplies stocked and well organized
Making logistical arrangements for meetings, conferences, and other on-site office events
Greeting, welcoming, and directing visitors
Supply office/workstations for new employees as well as clean out for departing employees
Submit service requests to building via portal, as needed
Maintains areas of responsibility safe, clean and well organized
Other administrative duties and projects as requested