Office Services Clerk

Elliott Group, Ebara Corp•Jeannette, PA

5d•Onsite

About The Position

This role is responsible for a variety of office services tasks, including maintaining printer supplies, filling paper in Xerox machines, checking and maintaining printer inventory, distributing mail, preparing mass mailings, scanning manuals and engineering documents, printing bag scans, and ordering paper and printer supplies. Additionally, the role involves managing FedEx, UPS, and DHL shipments, including ordering supplies, tracking incoming and outgoing packages, coordinating express shipments, packaging and sending outgoing shipments (such as drug test kits, HR computer returns, and HR awards), verifying addresses, and delivering ground shipments. The position also requires facilitating and maintaining International Shipments via AIMS, managing maintenance work orders, and ordering/processing drawings and shipments from Iron Mountain, Carrier, and Thomassen. Printing and proofing manuals and drawings for Assemble & Test are also key responsibilities.

Requirements

High school diploma or equivalent.
Must be able and willing to work 1st (7am-3pm), 2nd (3pm-11pm), and 3rd (11pm-7am) shifts.
Must be able and willing to work overtime, weekends, and holidays.

Responsibilities

Maintain printer supplies for all campus printers.
Fill Xerox machines with paper daily.
Check cabinets for toner and paper supplies.
Maintain printer inventory and supplies.
Distribute mail.
Prepare all mass mailings (stuffing envelopes, facilitating mail pick up, etc.).
Scan manuals, mostly Large Multi Volume (e.g., 4-inch binder/1-25 volumes) and regular sized volumes and material requested by Engineering.
Print Bag Scans (multi drawing folders for Service, Customers, Field Service, etc.).
Order paper and printer supplies for Maintenance.
Order boxes and envelope supplies for FedEx.
Maintain incoming courier listing.
Facilitate FedEx deliveries and package shipment for executives and salaried employees.
Coordinate express shipments and deliveries.
Package and send outgoing shipments such as Drug Test Kits, HR Employee new hire packets, and double boxing for HR computer returns for terminated employees.
Verify labels for correct addresses.
Ship out and receive back equipment, ensuring it gets to the proper place.
Package and arrange mailing of all other packages for employees that need boxing/envelope stuffing.
Handle FedEx, UPS, and DHL pick-ups and notify recipients of express packages and deliver ground shipments.
Facilitate and maintain AIMS for International Shipments.
Maintain maintenance work order requirements for per user requests.
Order and process Iron Mountain Drawings/shipments/deliveries.
Order Carrier & Thomassen Drawings.
Print Drawings and Mylars for Assemble & Test.
Scan and proof manuals.
Print Bag Scans for Engineering & Field Service.