Office Services Assistant

Fox Rothschild • Uwchlan Township, PA

4d • Onsite

About The Position

As a member of the office support team, the Office Services Assistant provides high quality office services related support.

Requirements

• High School diploma or equivalent required.
• 1-3 years of experience in an office support or administrative role; prior law firm experience preferred.
• Ability to lift up to 50 lbs of office-related equipment and supplies.
• Ability to perform tasks in a timely manner with a high degree of accuracy and attention to detail. Ability to prioritize workload.
• Strong customer service skills and ability to maintain positive working relationships with clients, attorneys and support staff.
• Adheres to strict confidentiality, timeliness and accuracy of all related work.
• General knowledge of Microsoft Outlook email and the internet required.
• Knowledge and experience running office equipment (copiers, scanners, fax machine).
• Understanding of US Postal Service and express mailing (FedEx UPS, etc.).

Nice To Haves

• prior law firm experience preferred

Responsibilities

• Provide mailroom services, including sorting, distributing, collecting and metering mail and parcels on an accurate and timely basis. Assist with scheduling courier.
• Produce copying and printing, faxing and scanning in accordance with written or verbal request. Schedules outside copy services as needed.
• Responsible for appropriate set-up and cleaning of conference rooms. Inspect and ensure that all rooms are stocked with appropriate supplies and continuously ready for use. Assist with the delivery and set-up of catering needs for meetings.
• Prepare office/workstation for new hires; provide general cleaning and stock with office supplies.
• Coordinate service calls for mail/copy room equipment as needed.
• Monitor and maintain general supply levels, restock, and coordinate reordering.
• Maintain organization and cleanliness of shared office spaces, such as copy rooms, file rooms and kitchen areas. Performs incidental cleaning, dusting and other related tasks.
• Organize and distribute kitchen/coffee area supplies.
• May assist as a back-up in reception, greeting clients, answering in-coming calls, scheduling of conference rooms.
• Serve as a back up to Records Department.
• Work with Office Administrator to provide on-site assistance to the Information Services team.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED