Office Services Assistant

Baker Donelson•New Orleans, LA

11h•Onsite

About The Position

Baker, Donelson, Bearman, Caldwell, and Berkowitz, PC has an opening for an Office Services Assistant in its New Orleans, LA office. The ideal candidate will be extremely professional, possess exceptional communication and organizational skills, computer skills, and have a proficiency in MS Outlook and basic typing skills.

Requirements

Prior office administrative experience required
Strong ability to organize, prioritize, and manage multiple tasks while meeting deadlines.
Proficiency in Microsoft Office Suite, particularly Word and Excel.
Ability to communicate effectively and follow instructions from attorneys, secretaries, and paralegals.
Capable of working efficiently in a fast-paced, high-demand environment.
Willingness to learn new responsibilities and procedures.
Adaptable and able to respond positively to changing priorities and needs.

Nice To Haves

Law firm experience preferred but not required.

Responsibilities

Manage incoming calls through a multiline switchboard, including placing, receiving, and routing calls.
Greet clients, guests, and visitors in a professional manner.
Maintain the appearance and organization of the lobby and reception area.
Receive, log, and distribute mail, packages, and deliveries.
Schedule conference rooms and coordinate technology, catering, and room setup requirements.
Assist with the organization and maintenance of client and litigation files, both physical and electronic.
Create hyperlinks and organize case-related documents.
Open and close client files in accordance with firm procedures.
Provide administrative support by typing memoranda, correspondence, and other documents as needed.
Save and maintain documents within the document management system.
Perform general clerical and administrative duties.
Support special projects and other assignments as requested.