Administrative Assistant

MACOM Technology Solutions Holdings, Inc.•Northampton, MA

1d•Onsite

About The Position

The Office Services Assistant performs a wide variety of clerical and office administrative duties, which includes providing a high level of customer service and support. This position will be responsible for handling mail, answering phones, filing, word processing and operating office equipment. The Office Services Assistant will perform other duties, including ordering supplies and backing up the receptionist.

Requirements

Associate’s degree in business administration, secretarial science, communications, or equivalent preferred
Strong communication, interpersonal, and organizational skills
Must demonstrate excellent customer service to internal and external customers
Excellent computer skills including a mastery of tools such as Microsoft Word, Excel, PowerPoint, and Paint as well as Zoom collaboration tools.
Unparalleled interpersonal and organizational skills
Skilled at prioritization and multi-tasking, with the ability to work in a fast-paced setting and manage assignments from multiple managers with tight and competing deadlines
Fluent in spoken and written English
Due to ITAR regulations, only candidates who are U.S. Persons (U.S. citizens, U.S. nationals, lawful permanent residents, or individuals granted asylum or refugee status) will be considered for this position.

Nice To Haves

Additional computer skills such as Photoshop, SAP, Adobe Acrobat Professional, Airtable, and AI tools such as ChatGPT are a huge plus.
Basic understanding of engineering vocabulary and jargon a plus.

Responsibilities

Planning, procurement & sourcing engineering supplies
Assist in processing express and overnight courier packs
Shipping & Receiving engineering materials
Inventory, order, organize and distribute office supplies
Operate and maintain office equipment as needed
Provide and track facility work order request
Administrative office project tracking
Create, maintain, and enter information into databases
Responsible for keeping break areas, lunchroom, copy areas, and conference rooms neat & orderly
Responsible for cubicle maintenance, set-up, and breakdown
Manage janitorial crew and/or subcontractors
Prepare offices and workstations for new hires
Backup the Receptionist, greet visitors, handle incoming calls and other communications
Responsible for coordinating furniture moves in the office and lab areas
Responsible for set-up and clean-up after large meetings.
Must work independently and communicate with all levels of management
Work with landlord or building manager to address unforeseen issues.
Other duties as assigned.