Office Services and Hospitality Clerk

Seyfarth Shaw LLP•Sacramento, CA

1d•Onsite

About The Position

As the Office Services & Hospitality Clerk, you will report to the Office Administrator and provide critical support to a high performing team of attorneys and staff. In this role you are responsible for various office support duties, and handling other administrative and hospitality tasks as needed.

Requirements

A high school diploma or equivalent.
Minimum of two years of experience in an office environment, preferably in in office services or hospitality.
Strong computer skills and knowledge of Microsoft Office Suite applications
Organization, attention to detail and problem solving skills required.
Strong customer service orientation and effective communication skills.
Ability to work independently and as part of a team.
Ability to effectively manage time and prioritize work in order to meet competing deadlines.
Ability to use good judgment, work well under pressure and be flexible to a changing work environment.

Responsibilities

Process daily photocopy and scan requests, both internally and working with outside vendors as needed.
Sort, scan, and electronically distribute incoming mail and deliveries. Prepare FedEx packages.
Maintain stock of office and facility supplies (paper, kitchen supplies, coffee, etc.) ensuring that all shared rooms are stocked adequately at all times. Maintain inventory of existing supplies.
Maintain good business relationships with all pertinent supply and service vendors. Maintain records and coordinate the processing of general invoices for supplies, equipment, and facilities.
Handle Hospitality duties for the office including ordering and setting up food for various office events, lunch runs, and cleaning up conference rooms.
Coordinate repairs and replacements for equipment, furniture, and facilities.
Responsibility for the facility, including upkeep and maintenance programs and working with building management; order and manage parking passes.
Assist with various administrative projects including uploading and saving documents in electronic document management system.
Assist in planning and coordinating internal and external office events and conference room scheduling.
Back up reception coverage; assist with greeting visitors and parking validation
Other duties and projects as assigned.