Office Services Administrator

Tranzact•Fort Myers, FL

26d•Onsite

About The Position

The Office Services Administrator provides on-site, day-to-day execution of office operations, facilities support, and employee engagement activities at their assigned TRANZACT location. This role acts as the front-line point of contact for employees, visitors, and vendors, carrying out the plans, standards, and budgets set by the Office Services & Events Manager. The Administrator ensures a safe, well-run, and welcoming site while freeing the Manager to focus on multi-site strategy and leadership.

Requirements

On-site, day-to-day execution of office operations, facilities support, and employee engagement activities.
Front-line point of contact for employees, visitors, and vendors.
Carrying out plans, standards, and budgets set by the Office Services & Events Manager.
Ensuring a safe, well-run, and welcoming site.
Vendor management (cleaning, maintenance, catering).
Submitting and tracking work orders/service tickets.
Monitoring site safety and badge protocols.
Reporting safety, security, or ADA compliance concerns.
Maintaining and replenishing office equipment and supply inventory.
Placing routine supply and equipment orders within approved budget.
Processing invoice submissions and expense entries.
Maintaining organized expense records.
Coordinating conference room bookings and meeting-room setup/readiness.
Managing badge issuance, replacements, and equipment returns.
Supporting space-planning changes (desk assignments, moves, signage).
Coordinating shipment of equipment/supplies.
Executing on-site event logistics (setup, décor, catering coordination, breakdown).
Ordering and distributing engagement materials, games, and prizes.
Distributing weekly calendars, newsletters, and announcements.
Assisting with logistics for recognition programs, wellness initiatives, and volunteer events.
Serving as the first point of contact for employee questions about office services and events.
Supporting recruiting logistics (interview scheduling, candidate communication, hiring event setup).
Providing on-site guidance to candidates, new hires, and visitors.
Handling additional site-based administrative and project tasks.

Responsibilities

Serve as the on-site point of contact for vendors (cleaning, maintenance, catering); submit and track work orders/service tickets, escalating unresolved issues to the Manager.
Monitor site safety and badge protocols; report safety, security, or ADA compliance concerns to the Manager and HR.
Maintain and replenish office equipment and supply inventory; place routine supply and equipment orders within approved budget.
Process invoice submissions and expense entries for Manager review and approval; maintain organized expense records.
Coordinate day-to-day conference room bookings and meeting-room setup/readiness.
Manage badge issuance, badge replacements, and equipment returns for employees and departing staff.
Support execution of space-planning changes (desk assignments, moves, signage) as directed by the Manager.
Partner with IT and warehouse contacts to receive, log, and coordinate shipment of equipment/supplies for sales centers as needed.
Execute on-site event logistics — setup, décor, catering coordination, and breakdown — per the Manager's event plan and budget.
Order and distribute engagement materials, games, and prizes for employees and sales agents, including AEP activities.
Distribute Manager-developed weekly calendars, newsletters, and announcements to employees via email and Teams.
Assist with logistics for recognition programs, wellness initiatives, and volunteer events.
Serve as the first point of contact for employee questions about office services and events, escalating as needed.
Help maintain a welcoming, organized, and inclusive site environment that reflects TRANZACT's values.
Support recruiting logistics in partnership with the Recruiting team: interview scheduling, candidate communication, and on-site hiring event setup.
Provide on-site guidance to candidates, new hires, and visitors, including pre-licensing exam venue logistics as needed.
Handle additional site-based administrative and project tasks as assigned by the Manager.