Norwood Elementary Office Secretary (1.0/10 months)

Baltimore County Public Schools•Baltimore, MD

11h•$23 - $42

About The Position

Performs general office secretarial and clerical duties in an elementary or secondary school. Prepares and processes forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contact with students, parents, the general public, administrative offices, and the school’s instructional and support staff. Performs other duties as assigned. This is a 1.0 position for 10 months. The position may require additional hours with little or no notice. The hourly base pay scale is $23.24–$42.19. The position is listed as FLSA exempt and is eligible for the Maryland State Retirement System. Eligible employees may receive comp time under the applicable agreement. BCPS offers eligible employees medical, dental, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, as well as flexible leave options such as FMLA, sick bank, and board-approved leaves.

Requirements

High school diploma or equivalent.
Three years of secretarial and/or clerical work experience.
Knowledge of office practices and procedures, filing systems, word-processing, spreadsheet and database applications, and office equipment.
Skill in secretarial and clerical duties, recordkeeping, report preparation, composing correspondence, applying established policies and procedures, and taking dictation by any method.
Ability to establish and maintain effective working relationships with students, parents, administrators, staff, and the public; communicate clearly and effectively; and appropriately maintain confidential information and records.
U.S. citizenship, residency, or work visa required.

Nice To Haves

Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary to perform effectively may be considered.

Responsibilities

Perform skilled word processing and prepare correspondence, memoranda, reports, announcements, forms, specialized documents, technical reports, mass mailings, charts, graphs, and tables.
Prepare, distribute, collect, record, process, arrange, compile, file, and maintain student and school-operation data, including testing, conduct, accidents, enrollment, orientation, suspensions, insurance, withdrawals, medical information, and instructional media.
Complete typing assignments accurately and process and record confidential information.
Set up and operate automated scheduling and attendance procedures, and maintain organized files for schedules, attendance, and interim reports.
Register new students, assist with orientation, maintain enrollment data, process student record folders, maintain STARS data, and, when needed, set up and maintain bus schedules.
Greet visitors, answer inquiries, direct visitors to school personnel, and exchange information with parents, social services, law enforcement personnel, and other visitors in accordance with school procedures and confidentiality requirements.
Handle telephone calls, provide or receive information, and direct calls to the appropriate person or office.
Process incoming and outgoing mail; obtain and report daily lunch counts; maintain a small fund for student loans; assist students with personal problems; obtain substitute teachers when required; and, as needed, assist in the library.
Maintain the supply of keys for school facilities and equipment and control their issuance and return.
Arrange team and parent-teacher conferences and prepare team notices and minutes.
Arrange field trips, obtain parental permission, charter transportation, determine costs, and, when applicable, collect student fees.
When needed, schedule use of school facilities by school-related and outside groups, process forms, calculate and enter standard fees, and notify personnel about custodial or technical coverage.
When needed, maintain inventories of school materials and office supplies and obtain supplies.
When designated, administer prescribed medication and attend to student health needs during the nurse’s absence, excluding situations involving exposure to blood or bodily fluids.
Operate office equipment, including PCs, photocopiers, duplicating machines, and laminators; perform routine maintenance and arrange service or repair as needed.
Prepare and maintain current student class lists and attendance records and reports.
Sign students in and out, issue tardy passes, and maintain absence and tardiness records.
Assist with preparing instructional requests, including semester exams, tests, and related materials.
Provide backup assistance to other office clerical personnel to support efficient office operations.
Help ensure student attendance records are accurate, including entering daily and period attendance for substitutes, and maintain attendance-related notes in compliance with district policies.
Retrieve and compile information from manual and automated files for routine reports and correspondence about student attendance.
Perform other duties as assigned.

Benefits

Medical plan options
Dental plan options
Vision plan options
Life insurance
Flexible spending accounts
Disability coverage
403(b) and 457 plans
Paid holidays
Sick days
Personal business days
Bereavement days
Flexible leave options, including FMLA, sick bank, and board-approved leaves
Eligibility for the Maryland State Retirement System
May be eligible for comp time under the ESPBC Master Agreement and Memorandum of Understanding