Office Secretary / PA to Managing Director

ULTRA Recruitment • Hickman, NE

7d • €18,000 - €21,000 • Onsite

About The Position

An established international tax advisory and corporate services firm is looking to recruit a highly organised and professional Office Secretary / PA to the Managing Director for its Nicosia office. The firm provides specialist professional services to an international client base and is recognised for its strong technical expertise and service-focused approach. This is an excellent opportunity for a career-driven individual who enjoys a varied role combining executive support, office administration, communication, and coordination. The Office Secretary / PA will provide direct administrative and personal support to the Managing Director while assisting with the smooth day-to-day running of the office. The position requires excellent organisational skills, discretion, attention to detail, and the ability to confidently manage multiple priorities. The successful candidate will also act as a key point of contact for visitors and internal teams and will provide additional administrative support to other departments when required.

Requirements

• Previous experience in an Office Secretary, Personal Assistant, Executive Assistant, or similar administrative role is preferred
• Excellent organisational and multitasking skills with strong attention to detail
• Fluency in Greek and English, both written and spoken
• Excellent communication and interpersonal skills
• Strong computer literacy, particularly Microsoft Word, Excel, and PowerPoint
• Ability to manage confidential and sensitive information with professionalism and discretion
• Ability to prioritise workload, work under pressure, and meet tight deadlines
• Professional, reliable, and proactive approach to work
• Strong team player with the ability to communicate effectively across different departments

Responsibilities

• Manage the Managing Director’s calendar, appointments, meetings, emails, messages, and day-to-day communications
• Provide PA support to the Managing Director, including handling personal and ad-hoc tasks when required
• Answer, screen, and direct incoming telephone calls professionally
• Organise internal and external meetings, including scheduling, logistics, and coordination with attendees
• Take meeting minutes and distribute them to relevant parties
• Prepare and maintain correspondence, reports, presentations, documents, and office records
• Arrange business travel, accommodation, and itineraries for the Managing Director
• Welcome visitors and ensure they are directed to the appropriate person or department
• Ensure the reception, meeting rooms, and general office areas remain professional and well organised
• Monitor office supplies and coordinate orders as required
• Assist with the organisation of company events and functions
• Coordinate with different departments to support efficient daily office operations
• Provide administrative assistance to the Marketing and Compliance departments when required
• Undertake additional projects and administrative duties assigned by the Managing Director

Benefits

• Salary of €18,000 – €21,000 per annum, depending on experience and qualifications
• Performance-based bonus
• Opportunity to work closely with senior management within an international professional services environment
• Varied role offering exposure to different areas of the business
• Professional environment with opportunities to develop administrative and executive support experience

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed