Office Secretary II

State of Maryland•Frederick, MD

6d•Onsite

About The Position

The Office of the Public Defender is seeking detail-oriented applicants with legal secretarial experience who are familiar with legal terminology and possess excellent organizational, writing, and problem-solving skills. Qualified applicants should be able to work independently and function effectively in a fast-paced work environment. They should also have significant customer service experience and good communication skills. The Office Secretary II will be responsible for providing secretarial support to the Circuit and District Court divisions of our Washington County, Maryland location. This position involves contact with indigent clients facing criminal charges and their families, over the phone and in person, to provide and gather information. It also involves regular data entry. In addition, this position may require assistance with Attorney case management and filings of template forms and documents within the court filing system.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Two years performing secretarial or clerical work involving typing duties.
Applicants must be able to operate a computer and other office equipment.
Applicants must have access to a motor vehicle or be able to navigate public transportation.

Nice To Haves

Experience working in a law office or court system.
Good organizational and problem solving skills, and the ability to multi-task.
Highly proficient in Microsoft Office Suite Software and Google Applications.
Excellent oral and written communication skills.
Working knowledge and/or experience with MDEC.
Experience logging and tracking large amounts of data in Excel spreadsheets or other data management systems.
Experience with administrative and/or secretarial support in a legal or other similar setting.

Responsibilities

Providing information to and gathering information from clients.
Creating client profiles and entering data in case management database.
Filing legal documents (motions, subpoenas, pleadings).
Processing incoming mail and correspondence.
Answering incoming phone calls on a multi-line phone system.
Using template forms and documents as requested by attorneys or administrative staff.
Making photocopies, faxing documents and performing other clerical functions.
Performing other duties as assigned.