Office Resource Coordinator

Shondaland, Inc•Los Angeles, CA

7d•Hybrid

About The Position

The Office Resource Coordinator works in tandem with the Office Manager to support the smooth, safe and well-maintained operation of Shondaland offices in both Los Angeles and New York. This role serves as a top-notch steward of our workplace environment, with organization, customer service, observation and problem solving skills at the top of their priority list. This is a flexible PART-TIME position in our Los Angeles, California office. This role is currently in office 4 half-days a week for a total of 16 - 20 hours with the opportunity to work more during occasional special projects and company events.

Requirements

Superb communication and customer service skills and ability to interact in a positive manner with guests, high-profile individuals, and employees alike.
Good organizational skills
Ability to do or learn basic shipping, ordering and record keeping
Eager to learn the inner workings of the entertainment industry via involvement with our various departments
Innovative and willing to take ownership of assigned projects and offer up new ideas.
Highly observant with strong problem-solving and critical thinking skills
Adept at offering and receiving constructive feedback as it relates to the improving the function of office for our team members
Able to adapt and be flexible in an ever-growing and creative environment
Quickly develops understanding of day-to-day Shondaland operations and priorities and continually works to maintain and create optimal office environment
Commitment to upholding Shondaland values, safety and security standards
High level of discretion and confidentiality with regards to all information

Responsibilities

Works closely with the Office Manager to create and maintain an office environment that reflects the brand’s values and standards to our visitors
Orders and maintains office supplies for the NY & LA offices, updating and organizing supply areas in Los Angeles weekly
Helps to stock and maintain office snacks and beverages across both the LA and NY offices in accordance with Shondaland’s Green & Clean initiative
Takes pride in our office surroundings with the goal of providing a safe, clean and well functioning environment conducive to team members doing their best work
Notes any maintenance issues, and reports to the Office Manager
Assists the Office Manager and Chief Innovation & Design Officer with office moves, office redecorating, furniture deliveries, etc. and in keeping team member’s offices in the best shape
Answers the main phone line as needed, transferring calls to appropriate departments
Provides administrative assistance across the organization when assistants are out of office
Is proactive in assisting all departments with projects as needed, when there is time
Scans and delivers incoming mail and packages to team members
Picks up mail from the company PO Box on a weekly basis
Coordinates incoming and outgoing shipments with Consumer Products Manager and brand partners ensuring shipping address, arrival and receipt of packages are timed properly to meet review deadlines
Assists People & Culture team with company meals, events and special moments
Contribute to safety committee discussions to support the implementation of emergency protocols, such as earthquake and fire drills.
Assists People & Culture with onboarding new hires as needed (ie, badges and parking passes, etc)
Runs errands, as necessary and other duties as assigned