Office & People Operations Assistant

Vydia•Holmdel, NJ

11d•Onsite

About The Position

Vydia is seeking a Part-Time Office & Operations Assistant to support day-to-day office operations, People Operations, and company-wide initiatives. This role is a great opportunity to gain hands-on experience across many areas of the business while helping create an organized, collaborative, and welcoming workplace environment. The ideal candidate is highly organized, proactive, detail-oriented, and enjoys supporting both employees and leadership in a fast-paced setting. You are a strong fit for this role if you communicate easily with others, enjoy problem-solving, and are excited to learn and grow alongside the company. This position is currently located at our headquarters in Holmdel, New Jersey. Candidates should be located within a reasonable commuting distance of Holmdel and Asbury Park, NJ.

Requirements

Strong communication and interpersonal skills, with the ability to collaborate effectively across teams
Proficient in Google Workspace, Microsoft Office Suite, and communication/collaboration tools
Genuine interest in technology, music, and/or pop culture

Responsibilities

Assist with coordinating employee onboarding and offboarding activities, ensuring a seamless employee experience
Maintain accurate employee records, contact lists, organizational documentation, and company intranet content
Assist with communication and coordination of employee benefits, including ECLA benefit enrollment and maintenance
Review and process employee out-of-office requests while maintaining the Tec On Call and Out-of-Office calendars
Support employee communications and People Operations initiatives
Schedule and coordinate meetings for employees, executives, and clients as needed
Manage weekly mail operations, including receiving, scanning, filing, storing, distributing correspondence, and preparing outgoing shipments
Coordinate company events and logistics, including town halls, bi-annual company parties, team gatherings, and Culture Committee initiatives
Coordinate employee wellness initiatives, including management of the Wellness Fund, and coordinate employee recognition and engagement programs
Coordinate office services, recurring vendor management, storage units, parking, and support operations for the New Jersey and Los Angeles offices
Liaison with the company's outsourced IT provider, assisting with employee support requests and issue resolution
Manage recurring departmental vendor invoices, subscriptions, and operational vendor relationships
Maintain confidentiality while handling sensitive employee and company information
Identify opportunities to improve people and office operations processes and operational efficiencies
Perform other duties and special projects as assigned