People & Office Operations Coordinator

Rose Financial Solutions LLC•North Bethesda, MD

3d•$45,000 - $60,000•Hybrid

About The Position

Rose Financial Solutions (ROSE®) is seeking an Office Coordinator to support on-site office administration, recruiting activity, and new hire onboarding. The ideal candidate is a highly organized, detail-oriented professional who thrives on keeping the ROSE office running smoothly day to day while supporting the recruiting process through sourcing, screening, and scheduling. This person is resourceful and self-sufficient, proactively researching and working through issues before escalating. This role reports to the Senior HR Specialist and serves as the primary point of execution for recruiting support, onboarding, and office operations.

Requirements

Strong communication and interpersonal skills, with the ability to represent ROSE professionally to candidates, vendors, and visitors.
Strong organizational skills and demonstrated attention to detail.
Ability to manage competing priorities and effectively schedule across leadership calendars.
Comfortable managing on-site office responsibilities in addition to recruiting support duties.
Resourceful and self-directed, with a track record of researching and troubleshooting issues independently before seeking guidance.

Nice To Haves

Bachelor's degree in Human Resources or a related field preferred.

Responsibilities

Retrieve, sort, and scan incoming mail; answer and route calls received on the main office line.
Maintain office and kitchen inventory, including placing snack orders and stocking supplies.
Coordinate meetings, events, and catering as needed.
Own facilities logistics, including booking conference rooms and submitting building maintenance requests.
Serve as the on-site point of contact for office vendors and facilities needs.
Source and screen candidates for open roles in partnership with hiring managers and the Senior HR Specialist.
Coordinate and schedule interviews across leadership calendars, and manage candidate communications and feedback collection.
Send and collect pre-employment documents, coordinate computer/skills testing, and conduct reference checks.
Own new hire onboarding from offer acceptance through the first 90 days, including paperwork, systems access coordination, and scheduled check-ins.
Maintain onboarding checklists to ensure a consistent, complete new hire experience.
Partner with the Senior HR Specialist to ensure a smooth transition from candidate to new hire.
Support ad hoc tasks needed for the functions of HR and office administration.