Office & Payroll Administrator

The Cleary Company•Columbus, OH

2d•Onsite

About The Position

The Office & Payroll Coordinator reports to the Director of Finance & Administration and is responsible for supporting both the payroll and benefits functions of the company and the day-to-day administrative needs of the team. Approximately 50% of this role is focused on payroll, benefits and employee administration, while the remaining 50% provides general administrative support across the organization. This position is best suited for someone who enjoys variety, is highly organized and detail-oriented, and is comfortable moving between payroll responsibilities, employee support and general office needs throughout the day.

Requirements

3+ years of payroll, benefits administration or related experience, including hands-on payroll processing.
Working knowledge of payroll practices and federal, state and local payroll requirements.
Strong organizational skills and the ability to manage multiple responsibilities and deadlines.
Strong attention to detail and commitment to accuracy.
Strong communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information appropriately.
Proficiency with Microsoft Office, including Excel.
Experience with payroll or HRIS software; Paylocity experience is preferred.
Ability to work independently, identify needs and follow tasks through to completion.
Comfortable working in a role that combines payroll and benefits responsibilities with general administrative support.

Nice To Haves

Paylocity experience is preferred.

Responsibilities

Process payroll accurately and on time, including wages, commissions, bonuses, deductions and other payroll changes.
Maintain accurate and confidential employee, payroll and benefit records.
Coordinate employee benefits, enrollment changes, deductions and communication with benefit providers.
Support employee onboarding and offboarding, including required paperwork and employee records.
Serve as a resource for team members regarding payroll, benefits, paid time off and company policies.
Assist with workers’ compensation, unemployment, insurance, safety/OSHA documentation and other compliance-related responsibilities.
Monitor payroll and employment requirements and help ensure company processes remain compliant with federal, state and local regulations.
Assist with recruiting administration, job postings, interview scheduling and other employee-related needs.
Support company insurance administration and communication with insurance providers.
Coordinate meetings and scheduling for team members and clients.
Provide administrative support and assistance to team members as needed.
Assist in answering and directing incoming phone calls.
Prepare, review and maintain spreadsheets using Microsoft Excel.
Assist with company mailings, correspondence and general office organization.
Coordinate and publish internal company communications and newsletters.
Assist with employee recognition, birthdays, anniversaries and company events.
Provide project and administrative support to the Director of Finance & Administration.
Perform additional administrative tasks and special projects as needed.