Office/ Operations Manager

LMK Recruiting Solutions•Nashville, TN

2d•Onsite

About The Position

At Filta Environmental Kitchen Solutions, we're on a mission to make commercial kitchens cleaner, safer, and greener. We work hard, support each other, and take pride in helping local businesses run smoothly. We're looking for a sharp, organized, and high-energy Office & Operations Manager to be the heartbeat of our Nashville office. If you bring a warm, positive personality, love staying organized, and thrive when wearing multiple hats to keep operations running like clockwork, you'll fit right in! This is a full-time, in-office position located in Nashville, TN, operating 5 days a week. As you master our systems and establish seamless office workflows, there is potential for this role to transition into a flexible, hybrid schedule.

Requirements

2+ years of office administrative or office management experience (Required)
Nashville, TN area (Required)
In-person 5 days a week (Nashville office)

Nice To Haves

QuickBooks experience is a major plus

Responsibilities

Take ownership of billing, customer invoicing, and keeping collections on track.
Process Accounts Payable (vendor bills, facility costs, licenses, and receipts).
Partner with the leadership team to audit customer accounts and maintain accurate pricing within our system.
Be the friendly, proactive voice for client follow-ups and service inquiries over the phone and email.
Coordinate and maintain daily and weekly schedules to ensure smooth service delivery and client satisfaction.
Build strong, lasting relationships with local clients and vendors.
Handle onboarding documentation, background checks, and system setups.
Organize training schedules and materials to set up new hires for long-term success.
Serve as the first welcoming point of contact for job applicants and local candidates.
Keep the physical office clean, structured, and fully stocked with necessary supplies.
Establish and maintain digital and physical filing systems, keeping client records and operational documentation pristine.
Continuously spot ways to streamline administrative processes and improve overall office efficiency.