Office Operations & Legal Coordinator

Tanger Management•New York, NY

1d•Onsite

About The Position

This role offers the opportunity to work both independently and collaboratively, supported by a flexible, Teams-driven workplace designed to empower connection, innovation, and impact across geographies. The Office Operations & Legal Coordinator, is the primary owner of day-to-day operations for the New York Office (NYO) and is responsible for supporting the Legal Department through management of digital lease files and legal documentation. This role ensures the seamless execution of all administrative, workplace, and vendor-related activities, maintaining a highly functional and professional office environment. The position regularly interacts with senior and executive-level leadership and is expected to demonstrate strong professionalism, discretion, and presence in all interactions.

Requirements

High School Diploma
Prior experience in an administrative, office operations, or legal support role
NY Notary - Have or are willing to obtain within the first three months of employment

Nice To Haves

Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Demonstrates professional presence, confidence, and poise when interacting with senior and executive-level leadership
Exercise a high degree of discretion and sound judgment in handling confidential and sensitive information
Strong communication skills with the ability to work effectively across all levels of the organization and with external partners
Demonstrates a strong ownership mindset with responsibility for end-to-end execution of operational tasks
Ability to operate independently and manage responsibilities with minimal oversight in a high-visibility environment
Proactively identifies and resolves workplace or operational issues
Strong service orientation with the ability to anticipate and respond to leadership and office needs in real time
Adheres to Tanger’s Values: Integrity, Inclusion, and Innovation
Ability to demonstrate sufficient computer skills that allow employee to use, in a proficient manner, all company issued software programs. (Microsoft: Word, Excel, PowerPoint, Outlook, Office 365, Laserfiche, MRI, SharePoint, Box, UPS, Certified Mail, Net Deed Plotter).

Responsibilities

Provide high-touch, responsive support to senior and executive-level leadership, ensuring a seamless and professional workplace experience
Serve as the primary owner of day-to-day NYO office operations, ensuring a seamless, high-functioning workplace environment
Own and manage all NYO administrative and operational processes from initiation through completion
Maintain NYO calendar and Tanger directory to ensure accuracy of employee presence and building access
Coordinate all new hire onboarding logistics, including badge requests, badge receipt, office tours, and workspace readiness
Manage office supply inventory, including ordering, restocking, and maintaining overall office readiness
Oversee office equipment maintenance (e.g., coffee machines, water systems) to ensure functionality
Serve as primary point of contact for vendors and building services (e.g., ProShred, Quench Water), including scheduling, system entry (SV3), COI tracking, and access coordination
Coordinate and facilitate vendor visits, ensuring compliance with building access protocols
Manage guest registration and ensure a seamless entry experience in accordance with building procedures
Act as liaison with building management, concierge, and front desk personnel
Respond to and resolve day-to-day operational needs in real time, ensuring minimal disruption to employees and leadership
Ensure office readiness at all times, including supplies, shared spaces, and overall organization
Support building safety protocols, including participation in designated roles such as Deputy Warden and coordination of emergency preparedness activities
Manage and maintain digital lease files and repositories, ensuring accurate organization, indexing, and accessibility of all legal documents.
Maintain databases and tracking systems for active and closed lease files.
Save legal documents to digital repository (Laserfiche).
Monitor and manage digital file retention and disposition in accordance with company policy.
Support Legal Services Specialist with document preparation, mailings and overnight transmittals, and administrative processes.
Assist with maintaining electronic databases of real property documents.
Support the legal real estate team by uploading, organizing, and indexing real estate documents, including acquisition and disposition related materials.