Office Operations Coordinator

Sanderson Firm•Bradenton, FL

21h•$23 - $26•Onsite

About The Position

Sanderson Firm is a woman-owned company specializing in Medicare Secondary Payer (MSP) compliance services. Our team of legal and clinical professionals brings more than 700 years of combined MSP industry experience, serving insurance carriers, self-insured companies, third-party administrators, and governmental entities across the country. Recognized as one of the fastest-growing MSP compliance companies in the nation, Sanderson Firm was ranked #667 on the 2026 Inc. 5000 list of America’s fastest-growing privately held companies, following our #92 ranking in 2025. This continued recognition reflects our significant growth and commitment to innovation within the MSP industry. We are proud of our 100% client retention rate and our reputation for delivering innovative solutions that help clients achieve MSP-compliant settlements. At Sanderson Firm, you’ll join a fast-growing, collaborative team where your work makes a meaningful impact on our clients and the industry. We are committed to fostering a supportive environment where employees are valued, ideas are encouraged, and contributions directly help shape the future of our firm. Join us today and be part of what’s next at Sanderson Firm!

Requirements

Associate degree preferred; equivalent work experience will be considered.
2+ years of office administration, office coordination, operations, or administrative experience preferred.
Strong organizational and time management skills with the ability to independently prioritize and manage multiple projects.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong attention to detail, follow-through, and problem-solving skills.
Ability to work independently, take initiative, and manage responsibilities with minimal supervision.
Ability to collaborate effectively with employees, leadership, vendors, and multiple departments.
Ability to maintain confidentiality and exercise sound judgment.
Positive, professional attitude with a strong customer service mindset.
Ability to anticipate needs, identify issues, and proactively develop solutions.
Ability to lift and move packages weighing up to 30 pounds.
Ability to stand, bend, and move throughout the office as needed.
Ability to occasionally transport office supplies, equipment, and event materials.
Ability to perform routine physical activities associated with office operations, including receiving, organizing, and distributing supplies and packages.

Responsibilities

Coordinate daily office operations and administrative activities to ensure the office runs efficiently.
Maintain an organized, clean, professional, and welcoming office environment.
Manage the ordering, inventory, and restocking of office supplies, kitchen supplies, and company merchandise.
Coordinate office maintenance, repairs, and service requests and communicate with vendors as needed.
Manage conference rooms, common areas, and shared office spaces to ensure they are properly maintained and prepared for use.
Identify office needs and proactively address operational issues.
Establish and maintain organized processes for routine office operations.
Consistently demonstrate and uphold the company’s Core Values through interactions with employees, leadership, vendors, and visitors and in the execution of their responsibilities.
Prepare and ship new hire equipment and materials.
Coordinate the shipment, delivery, and tracking of company equipment and materials.
Prepare and ship marketing materials, promotional items, and event supplies for conferences, trade shows, recruiting events, and other company functions.
Maintain accurate shipping records and tracking information.
Coordinate the receipt, organization, and distribution of packages and company materials.
Maintain accurate inventory records for company equipment and branded merchandise.
Coordinate onboarding logistics, including preparing new hire materials, workspace supplies, and equipment shipments.
Coordinate employee recognition initiatives and company engagement activities.
Maintain office calendars, meeting schedules, and operational communications as needed.
Serve as a resource for employees regarding office-related questions, supplies, equipment, and workplace needs.
Coordinate administrative processes and projects that support the efficient operation of the organization.
Provide administrative coordination across departments as needed.
Plan and coordinate company meetings, employee appreciation events, holiday celebrations, volunteer activities, team-building events, and other company functions.
Manage event logistics, including venue arrangements, catering, travel, supplies, decorations, and vendor communication.
Coordinate conference and trade show preparation with marketing, including organizing materials, managing inventory, and coordinating shipments.
Maintain an event calendar and coordinate timelines, deadlines, and logistics to ensure successful execution.
Partner with internal stakeholders and vendors to ensure events are organized and executed effectively.
Maintain accurate inventory of office equipment, supplies, promotional items, and company swag.
Monitor inventory levels and proactively order materials to prevent shortages.
Coordinate purchases with approved vendors and maintain vendor relationships for assigned office services.
Obtain quotes and coordinate purchases in accordance with company processes.
Assist with invoice processing and tracking of office-related expenses.
Maintain organized records of vendor contacts, purchases, and office-related expenses.
Coordinate special projects and initiatives related to office operations and employee experience.
Develop and maintain organizational systems, processes, and documentation related to office operations.
Assist with document preparation, filing, data entry, and other administrative activities as needed.
Identify opportunities to improve office processes, efficiency, and the overall employee experience.
Perform other office operations and administrative duties as assigned.