Legal Operations Coordinator

Build My Great Team • Washington, DC

6d • Hybrid

About The Position

Sullivan & Barros, LLP is seeking a highly organized and dependable operations professional to manage the firm's day-to-day administrative and matter-tracking functions. This role involves direct collaboration with the Practice Manager/COO and is designed as a long-term platform position with growing responsibility. The Legal Operations Coordinator will support administrative and operational functions, including mail handling, meeting coordination, matter tracking, billing and A/R follow-up, and internal reporting. The ideal candidate will manage recurring responsibilities with limited supervision and ensure follow-through on all open items. This is a non-attorney administrative/operations position with no business-development expectations.

Requirements

• 2–4+ years of administrative, legal, professional-services, billing, operations, or office-management experience.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple recurring responsibilities and deadlines simultaneously.
• No bachelor's degree required. Judgment, organization, follow-through, professionalism, and comfort working with lawyers matter more than formal education.
• Someone who notices when something hasn't been completed and follows through until it's resolved.
• Strong follow-through, with the willingness to appropriately remind and follow up with attorneys and staff.
• Professional discretion when handling confidential client, personnel, and financial information.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams (or comparable business applications).
• Ability to work independently while recognizing when an issue should be escalated to the Practice Manager/COO.

Nice To Haves

• Prior law-firm or professional-services experience.
• Experience with legal billing or practice-management software.
• Experience with A/R/bookkeeping coordination.
• Experience with matter/project status reporting.
• Familiarity with legal terminology and law-firm workflows.

Responsibilities

• Manage incoming mail, including opening, sorting, scanning, routing, and tracking items requiring action.
• Coordinate client, attorney, staff, and internal team meetings, and assist with calendar management as assigned.
• Maintain the firm's active-matter tracking system, working with attorneys and staff to keep matter information and status current.
• Prepare periodic team progress and active-matter reports, and track outstanding assignments, administrative deadlines, and follow-up items for the Practice Manager/COO.
• Assist with monthly pre-bill and invoice review, flagging apparent inconsistencies or items that require attorney review.
• Work with the firm's bookkeeper and Practice Manager/COO on accounts receivable, including A/R reports, tracking outstanding balances, and coordinating collection follow-up.
• Assist with client account and matter administrative maintenance, including opening and closing procedures, and maintain operational spreadsheets, reports, calendars, and internal tracking systems.
• Coordinate routine vendor, supply, filing, records, and office administrative matters, and help identify administrative bottlenecks, missing information, and overdue items requiring management attention.

Benefits

• Salary: $60,000–$72,000, commensurate with experience
• Year-end administrative bonus, typically around $1,000, awarded at the practice's discretion.
• 100% employer-paid medical coverage
• 401(k) available
• HSA available

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed