Coordinator, Legal

Ross Stores • Dublin, CA

2d • $28 - $40 • Hybrid

About The Position

Provides general clerical support to the Legal Department. Ensures all day-to-day activities are carried out by assisting with claims intake, maintaining ongoing communication, organizing all routine departmental activities, and handling special projects as needed. This role involves performing general office duties of a responsible and confidential nature with minimal direction, including claims intake, distributing mail, and scanning/filing documents. The coordinator will maintain a variety of complex records and files, both electronic and hard copy, which are of a highly confidential nature. A key part of the role involves developing proficiency with Serengeti, Service Now, and other databases for new matter intake and reporting, as well as tracking law firm billings and related budget management tasks. Other duties include distributing electronic service of process, processing and intake of legal claims, and coordinating responses to third-party subpoenas, personnel record requests, and janitorial and garment claims. Ad hoc assignments are also part of the role.

Requirements

• Not afraid to ask questions or seek clarification
• Excellent written and oral communication skills, including solid proofreading, editing and grammar skills
• Advanced skills in word processing, presentation, spreadsheet and other software, Microsoft Office, i.e., MS Word, Excel, PowerPoint
• Ability to multi-task and prioritize tasks, with frequent interruptions, without direction
• Ability to use discretion in handling confidential information
• Attention to detail
• Ability to meet deadlines
• Ability to work as a key team member with a diverse group of professional staff

Responsibilities

• Perform general office duties of a responsible and confidential nature with minimal direction, support including claims intake, distributing mail, scanning/filing documents, etc.
• Maintain a variety of complex records and files, both electronic and hard copy. Material is of a highly confidential nature.
• Develop proficiency with Serengeti, Service Now, and other databases, including new matter intake and reporting.
• Track law firm billings and related budget management tasks.
• Distribute electronic service of process
• Process and intake legal claims
• Coordinate responses to third-party subpoenas and personnel record requests
• Coordinate responses to third-party janitorial and garment claims
• Ad hoc assignments

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed