Office Operations Coordinator (Administrative Assistant II)

Concurrent Technologies Corporation•Arlington, VA

11d•Onsite

About The Position

Concurrent Technologies Corporation (CTC) is seeking a highly organized and proactive Office Operations Coordinator to support its Crystal City office and client teams. This role is ideal for recent graduates or early-career professionals interested in gaining exposure to government contracting and program management. The position involves balancing office operations with administrative support, offering opportunities to develop skills in project coordination, stakeholder engagement, and office management. Success in this role requires strong business acumen, sound judgment, and the ability to handle competing priorities discreetly in a fast-paced, mission-driven environment. The Office Operations Coordinator acts as the primary point of contact for the office, providing onsite support and overseeing daily operations, while also offering administrative support to client teams within CTC’s Energy, Resilience, and Sustainability division. The ideal candidate is an engaging, detail-oriented team member and trusted partner, capable of anticipating needs, confidently solving problems, and ensuring smooth operations, team effectiveness, and stakeholder satisfaction. The role includes access to training, mentorship, and learning opportunities related to government contracting and client team operations.

Requirements

Associate’s degree in a related field and 2-4 years’ experience in an office environment.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams).
Comfortable working independently, prioritizing effectively, and adapting to changing needs.
Ability to review documents, create spreadsheets, and define/communicate problems to management.
Capable of managing equipment, inventories, and procurement coordination.
Strong organizational, communication, and documentation skills with high attention to detail.
Demonstrated ability to manage sensitive information with discretion and professionalism.

Nice To Haves

Bachelor’s degree in a related field.
Ability to apply reasoning to solve practical problems and to interpret instructions furnished in written, oral, or diagrammatic form.
Expressed interest and knowledge of energy, resilience, and sustainability issues.
Exceptional organizational, project management, and multitasking skills.
Desire to acquire new skills.
Experience in a fast-paced, high-growth, or mission-driven organization.

Responsibilities

Oversee daily office operations, including greeting visitors, managing deliveries, and ensuring an organized workspace, to ensure a seamless and professional environment.
Manage front desk operations, mail distribution, visitor experience, and office coordination.
Partner with internal teams (e.g., HR, IT, Finance) to ensure alignment across operations and initiatives, and support staff onboarding.
Plan and execute internal meetings, leadership offsites, and company events.
Execute daily opening and closing procedures for the office.
Manage inventory for office supplies and pantry items.
Set up office computer equipment and troubleshoot basic issues.
Support office budget tracking, purchase orders, and expense management.
Act as the primary point of contact for building management, vendors, and facilities maintenance.
Provide general administrative support such as document preparation, filing, and research.
Support various departments with ad-hoc projects, data entry, and meeting preparation.
Make travel arrangements to ensure trips are well organized and coordinated.
Coordinate board meetings, leadership meetings, and other internal and external stakeholder engagements.
Process expense reports, invoices, and purchase requisitions, compile data for program and financial reports.
Draft, edit, and distribute internal and external communications.
Other duties as assigned.