Office & Administrative Coordinator
About The Position
We're looking for a highly organized, ambitious and professional Office & Administrative Coordinator to join our team. This role serves as the face of our office and a key partner in supporting day-to-day operations. You'll interact with employees, executives, visitors, and external partners while gaining exposure to a broad range of administrative, operational, and business activities. This is an excellent opportunity for a recent graduate or early-career professional who enjoys working in a fast-paced environment, takes initiative, and wants to grow into increasingly responsible administrative and office management roles. The ideal candidate is proactive, polished, dependable, and excited to learn. We are looking for someone who takes ownership, anticipates needs, and thrives on helping others succeed.
Requirements
- Bachelor's degree preferred, or equivalent work experience.
- 0-5 years of administrative, office support, customer service, hospitality, or related experience.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Professional presence with a customer-service mindset.
- Highly dependable with strong attention to detail.
- Self-starter who takes initiative and follows through.
- Comfortable managing multiple priorities in a fast-paced environment.
- Proficient with Microsoft Office and business technology tools.
- Eager to learn, grow, and take on increasing responsibility.
Responsibilities
- Serve as the first point of contact for visitors, employees, candidates, and vendors, ensuring a welcoming and professional experience.
- Answer and direct incoming calls, emails, and office inquiries.
- Manage visitor access, office security procedures, and guest registration.
- Coordinate incoming and outgoing mail, packages, and courier services.
- Prepare conference rooms and common spaces for meetings and events.
- Ensure the office remains organized, professional, and ready to support business activities.
- Provide administrative support to leaders and team members across the organization.
- Coordinate calendars, meetings, travel arrangements, and logistics.
- Assist with expense reporting, purchasing requests, and other administrative processes.
- Organize digital and physical records in accordance with company policies.
- Support internal and external meetings by preparing materials and coordinating logistics.
- Assist with special projects and initiatives that contribute to the success of the organization.
- Maintain office supply inventories and coordinate purchasing activities.
- Assist with onboarding preparations for new employees and visitors.
- Help coordinate employee events, meetings, community initiatives, and office activities.
- Partner with vendors, building management, and service providers to support office operations.
- Coordinate maintenance and service requests for office equipment and facilities.
- Handle sensitive and confidential information with professionalism and discretion.
Benefits
- Opportunity to work closely with company leadership and experienced professionals.
- Exposure to a wide variety of business functions and operations.
- Collaborative, team-oriented environment.
- Meaningful opportunities for career growth and advancement.
- A role where initiative, reliability, and strong performance are recognized and rewarded.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
