Administrative Assistant (Office Coordinator)

Cynet Systems•Mason, OH

1d•Onsite

About The Position

The Administrative Assistant (Office Coordinator) role is responsible for organizing, coordinating, and implementing office processes and procedures to ensure organizational effectiveness. This role supports various office functions including print services, mail, inventory management, and audio-visual support. The position also involves managing kitchen supplies, coordinating events, handling special projects, and maintaining office directories. The ideal candidate is energetic, experienced, and capable of managing multiple tasks independently while supporting a diverse office environment.

Requirements

Experience in handling a wide range of administrative and executive support related tasks.
Ability to work independently.
Well organized, flexible, and capable of supporting an office of diverse employees.
Proficiency in preparing business correspondence, agendas, and presentations using Microsoft Office.
Experience with event planning, reservation management, and on-site support.
Ability to coordinate audio-visual equipment including Skype, WebEx, teleconference, and VTC.
Experience in office and kitchen supply inventory management.
Ability to manage shipping and printing requests.
Compliance with OIG/GSA and background screening requirements.

Nice To Haves

Energetic experienced professional with the ability to manage multiple tasks.

Responsibilities

Organize, coordinate, and implement office processes and procedures to ensure organizational effectiveness.
Support print device and mail services, office and supply inventory management, and conference room/AV support.
Oversee coffee, Nespresso, water equipment, and plant maintenance.
Manage food service operations and kitchen supply inventory.
Handle special projects including executive visits, desk equipment relocations, and space adjustments.
Administer conference room schedules and team-specific supply orders.
Manage locker assignments and business card or gift card orders.
Coordinate audio-visual equipment and prepare facilities for meetings.
Establish and maintain par levels for all required basic office supplies throughout the building.
Manage, maintain, clean, and organize supply stops and storage areas.
Schedule, coordinate, and order catering for meetings and events.
Identify, evaluate, research, and recommend solutions to office services related issues.
Coordinate between departments and operating units to resolve day-to-day administrative issues.
Maintain office phone lists, directory maintenance, and desk assignments.
Actively participate in the Emergency Fire Warden Safety program for campus locations.