Office Operations Coordinator (Part Time)

SOM • Chicago, IL

21h • $21 - $23

About The Position

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things. Success at SOM Means Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm. Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge. Product: We strive for excellence in the concept, quality, and delivery of our work. Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm. Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential. Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work. Position Responsibilities Assists Office Management to meet requests for all office-related matters. Coordinates stocking, cleaning and inventory of cafe and pantry areas meetings and events. Assists with the preparation, coordination and set up of catering/food & beverage needs for supplies, coordination of staff seating and relocations. Assists with the Administration of the office space and facilities, helping to ensure adequate supplies, coordination of staff seating and relocations. Serves as the first point of contact in responding to operations requests from staff. Identify, organize and implement office and administrative projects independently in accordance with deadlines. Coordinates new hire desk assignments and set up. Coordinates and manage multiple schedules, both individual and project specific. Assists with communication, scheduling, coordination and follow up of contracted services. Contract document filing and organization on shared drive. Provides support during staff moves and updates seating maps. Liaises with HR and OT to support new hire orientation and security badge process. Assists with storage inventory management and logistics. assist in meeting business commitments. Dedicates the necessary time beyond routine hours (as required, including last minute needs) to meet business commitments Participates in reception duties as needed. Ensures office space meets SOM standards.

Requirements

• Minimum HS diploma, college degree preferred or equivalent knowledge, skills and abilities.
• 2 or more years of hospitality or service industry experience.
• Excellent, interpersonal skills and communication skills.
• Ability to interact with all levels of staff and leadership.
• Able to work on deadlines and self pace day to day responsibilities.
• Software skills including Google Workspace: GCAL, Gmail, Google Sheets, Google Docs; capability to learn office management information systems such as ticketing and security systems.
• Able to work on Mondays, Wednesdays and possibly 1 additional day on select weeks.

Responsibilities

• Assists Office Management to meet requests for all office-related matters.
• Coordinates stocking, cleaning and inventory of cafe and pantry areas meetings and events.
• Assists with the preparation, coordination and set up of catering/food & beverage needs for supplies, coordination of staff seating and relocations.
• Assists with the Administration of the office space and facilities, helping to ensure adequate supplies, coordination of staff seating and relocations.
• Serves as the first point of contact in responding to operations requests from staff.
• Identify, organize and implement office and administrative projects independently in accordance with deadlines.
• Coordinates new hire desk assignments and set up.
• Coordinates and manage multiple schedules, both individual and project specific.
• Assists with communication, scheduling, coordination and follow up of contracted services.
• Contract document filing and organization on shared drive.
• Provides support during staff moves and updates seating maps.
• Liaises with HR and OT to support new hire orientation and security badge process.
• Assists with storage inventory management and logistics.
• assist in meeting business commitments.
• Dedicates the necessary time beyond routine hours (as required, including last minute needs) to meet business commitments
• Participates in reception duties as needed.
• Ensures office space meets SOM standards.

Benefits

• Health and Wellness: Medical, dental, vision, disability, and life & accident insurance
• Savings: 401K matching, pre-tax spending accounts, and employee discount programs
• Work/Life Balance: Hybrid/Flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program
• Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees