Office Operations Coordinator

Unusual Machines•Orlando, FL

1d•$24

About The Position

You in this Role. You are the person who makes sure our facilities run smoothly, stays organized, and feels professional, welcoming, and remains fully stocked. You don’t wait to be told what needs to be done, you see it, you own it, and you fix it. You will support all five current (and more) Unusual Machines (UMAC) locations in Orlando, ensuring supplies are stocked, vendors are managed, contractors are doing their jobs, that mail is handled efficiently, and company events and travel needs are coordinated seamlessly. If you are highly organized, proactive, and thrive in a fast-paced, multi-site environment - this role is built for you. A Day in Your Life. On any given day, you might: Drive to multiple Unusual Machines facilities to check inventory levels Restock breakrooms, bathrooms, and office supply areas Meet with a cleaning vendor to review service quality Receive and distribute mail and Amazon deliveries Assist with new hire orientation and office setup Help coordinate a company event or celebration Research new vendors for better pricing or service Book travel for employees or executives Create inventory tracking spreadsheets in Excel Make recommendations to improve organization or efficiency No two days will look the same - and that’s exactly how you like it.

Requirements

Prior experience in office management, facilities coordination, or corporate/warehouse support
Strong Microsoft Office computer skills (e.g., Excel, Word, PowerPoint)
Exceptional organizational skills
Ability to multitask in a fast-paced environment
Strong research skills (finding vendors, comparing pricing, sourcing solutions)
A proactive, “figure it out” mindset
Positive, solution-oriented attitude
Driver’s license and reliable transportation (you will travel between facilities)
Ability to lift and carry supplies as needed

Nice To Haves

Supporting multiple locations
Managing vendor relationships
Travel coordination
Basic budgeting or purchasing exposure
Event coordination

Responsibilities

Maintain supply inventory across all Unusual Machines facilities
Monitor and restock: Breakroom supplies Office supplies Bathroom supplies
Create and maintain organized inventory lists for each location
Identify reorder needs and coordinate purchasing
Ensure facilities remain clean, organized, and functional
Coordinate with cleaning services, catering, maintenance vendors, and other service providers
Monitor contractor performance to ensure work is completed properly
Research and source new vendors when needed
Make recommendations for cost savings or improved service
Receive, open, and distribute mail and deliveries
Manage Amazon and supplier deliveries
Ensure packages are routed properly and efficiently
Make travel arrangements, booking flights, rental cars, and hotels
Manage corporate hotel relationships
Support leadership’s administrative needs
Assist with: Career fairs New hire orientation and office preparation Company parties and events Celebrating employee birthdays and milestones
Help ensure offices reflect UMAC’s culture and professionalism