Hospice Office Coordinator PART TIME
SouthernCare New Beacon Hospice•Selma, AL
About The Position
The Office Coordinator plays a vital role in supporting daily branch operations and ensuring compliance with non-clinical policies and practices. This position is key to maintaining accurate medical records, coordinating patient care, and providing essential administrative support to the hospice team. PART TIME 20hours a week!
Requirements
- High school diploma required.
- Minimum of three years of experience in the healthcare industry.
- Proficiency in Microsoft Office Suite and Electronic Medical Records systems (HomeCare HomeBase preferred).
- Strong organizational, record keeping, filing, typing, and time management skills.
- Excellent oral and written communication skills.
- Ability to adapt to changing tasks with flexibility and professionalism.
- Strong interpersonal skills with the ability to communicate effectively across diverse backgrounds.
- Demonstrated maturity, cooperation, and tact in the workplace.
Nice To Haves
- Strong preference for medical records experience.
Responsibilities
- Maintain and close medical records per policy.
- Review records to ensure compliance with documentation standards.
- Identify and obtain missing chart information, including physician signatures and other required documentation.
- Manage appropriate release of information, including obtaining authorizations and distributing copies.
- Collaborate with clinical staff to support timely admissions.
- Conduct medical record audits as requested.
- Purge closed cases, prepare records for archival, and maintain the master patient index.
- Participate in hospice quality assessment and performance improvement programs.
- Oversee tactical HR processes, contracts, and personnel files for staff and contractors.
- Support branch leader with new hire orientation and onboarding.
- Serve as a resource connecting staff to IT, HR, and Compliance as needed.
- Prepare weekly schedules, review for productivity and geographic efficiency, and coordinate with the Executive Director for approval.
- Coordinate interdisciplinary team meetings and manage care coordination communication.
- Provide administrative support including answering phones, ordering supplies, and data entry.
- Process accounts payable and route invoices as needed.
- Complete annual compliance training and attend in-services as required.
- Perform other duties as assigned.
Benefits
- Competitive Pay
- 401(k) with Company Match
- Career Advancement Opportunities
- National & Local Recognition Programs
- Teammate Assistance Fund
- Medical, Dental, Vision Insurance
- Mileage Reimbursement or Fleet Vehicle Program
- Generous Paid Time Off + 7 Paid Holidays
- Wellness Programs (Telemedicine, Diabetes Management, Joint & Spine Concierge Care)
- Education Support & Tuition Assistance (ASN to BSN, BSN to MSN)
- Free Continuing Education Units (CEUs)
- Company-paid Life & Long-Term Disability Insurance
- Voluntary Benefits (Pet, Critical Illness, Accident, LTC)
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
