Office Operations Assistant

ShyftLabs • Toronto, ON

5d • Onsite

About The Position

We are seeking an organized, proactive, and detail-oriented Office Operations Assistant to support our day-to-day workplace operations. This role is ideal for a current student (part-time or co-op) or recent graduate looking to build hands-on experience in administration, workplace operations, and general business practices within a dynamic environment.

Requirements

• Currently pursuing or recently completed a degree or diploma in Business Administration, Communications, Hospitality, Office Administration, or a related field.
• Highly organized, detail-oriented, and able to take initiative on tasks without constant supervision.
• Excellent written and verbal communication skills with a customer-service-oriented attitude.
• Familiarity with basic office software (e.g., Google Workspace, Slack, Zoom).
• Strong ability to prioritize tasks, multitask, and problem-solve in a changing environment.
• Ability to lift up to 25 lbs (for supply deliveries) and reliability for local operational errands.

Responsibilities

• Maintain a clean, organized, and welcoming office environment and common storage areas.
• Monitor inventory levels, restock supplies across office and kitchen areas, and place timely reorders.
• Research vendors, gather quotes, and assist with cost-effective procurement of office supplies and services.
• Coordinate routine maintenance requests and service calls with building management and external vendors.
• Greet visitors, manage guest check-ins, and direct incoming phone, email, and front-desk inquiries.
• Receive, sort, and distribute incoming mail, packages, and courier deliveries.
• Perform routine data entry, document scanning, filing, and digital record organization.
• Run occasional local operational errands as needed (e.g., picking up supplies, postal runs).
• Prepare meeting rooms, ensure AV equipment is functional, and arrange catering for internal/external meetings.
• Manage daily office snacks, team lunches, and beverage inventory.
• Assist in planning, setting up, executing, and cleaning up after company events and team celebrations.
• Assist with new employee onboarding by preparing physical workstations, assigning access badges, and assembling welcome kits.
• Support various departments with ad-hoc operational tasks and special administrative projects as assigned.

Benefits

• Practical Experience: Hands-on experience in workplace operations and general business administration.
• Downtown Toronto Office: Work in the heart of the city.
• Growth & Learning: Access extensive learning and development resources to keep leveling up your skills.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree