Office & Operations Administrator

ZERO IMPACT ENERGY•Irvine, CA

3d•$26 - $31•Onsite

About The Position

Zero Impact Energy is an end-to-end renewable energy provider that designs, finances, builds, and maintains EV charging, fleet electrification, solar microgrid, battery energy storage, and hydroponic systems for commercial and enterprise clients. The Office & Operations Administrator is a hands-on role responsible for keeping the company's Costa Mesa office, technology, vendors, supplies, shipping, and company assets running smoothly. The role combines IT support and systems (35%), facilities and vendors (20%), office administration, purchasing and shipping (30%), and asset management and onboarding (15%). The administrator sets up and troubleshoots workstations and office technology, manages accounts and software access, coordinates building maintenance and vendors, orders supplies, manages packages, prepares PPE and field equipment, and maintains accurate asset records. The role also coordinates employee onboarding and offboarding, ensuring new hires have required equipment and access on their first day and departing employees' accounts are deactivated and assets recovered. This is a full-time, hourly, non-exempt, onsite position at the company's Costa Mesa, California office, Monday through Friday, with an eight-hour shift. The expected pay range is $26.00–$31.00 per hour. The position requires the ability to work onsite and occasionally lift and move up to 50 pounds.

Requirements

At least 2 years of experience in office administration, IT support/help desk, office coordination, or a similar role; ideally a mix of office administration and IT support.
Hands-on experience setting up computers, workstations, monitors, printers, and peripherals.
Ability to troubleshoot hardware, software, internet, and network issues.
Experience administering user accounts in Google Workspace and/or Microsoft 365.
Ability to manage multiple day-to-day responsibilities, maintain accurate inventories and trackers, and follow through on vendors and orders without reminders.
Comfort requesting and comparing quotes, placing orders, and holding vendors to schedules and budgets.
Friendly, professional, and clear communication with employees, visitors, vendors, and field crews.
Dependable, proactive approach and willingness to help where needed; ability to handle interruptions and short-notice problems calmly.
Ability to work onsite at the Costa Mesa office Monday through Friday; remote and hybrid work are not available.
Ability to lift and move up to 50 pounds and use a step stool or ladder for stocking and workstation setup.
Strong communication skills and attention to detail.
Ability to commute reliably to Costa Mesa, CA 92626, or plan to relocate before starting work.

Nice To Haves

Google Workspace Administrator certification, Google IT Support Professional Certificate, or CompTIA A+.
Experience with an asset-tracking or ticketing tool such as Snipe-IT, Asset Panda, Freshservice, or Jira Service Management.
Experience with shipping platforms and vendor portals such as UPS/FedEx, Amazon Business, or Uline.
Daily use of AI tools such as ChatGPT, Claude, Gemini, or Microsoft Copilot to draft, summarize, and work faster.
Experience in construction, EV charging, solar, or another business with field crews.
Valid California driver's license and clean driving record for occasional supply and PPE runs; mileage is reimbursed.

Responsibilities

Set up, configure, and troubleshoot laptops, workstations, monitors, printers, conference-room equipment, and other office technology.
Troubleshoot computer, internet, Wi-Fi, network, and software issues, and coordinate escalations with relevant vendors.
Create, change, and deactivate user accounts and manage access and licenses in Google Workspace, Slack, Microsoft 365, and Adobe.
Maintain basic security practices, including MFA, password management, device passcodes, screen locks, and standard software builds.
Track software licenses, subscriptions, seats, costs, and renewal dates; identify unused seats and upcoming renewals.
Maintain IT documentation, including setup checklists, account and access lists, and vendor and support contacts.
Coordinate building maintenance, repairs, and office upkeep, including HVAC, plumbing, electrical, janitorial, pest control, alarm, and access services.
Obtain and compare vendor quotes, recommend selections, schedule work, and confirm completion.
Maintain a vendor and contract register with contacts, terms, and renewal dates.
Serve as the point of contact for the property manager, service providers, and deliveries.
Order office, breakroom, and restroom supplies; keep the kitchen stocked and replenish supplies on a set schedule.
Manage small-parcel shipping, receiving, outgoing packages, shipping accounts, labels, tracking, and returns.
Coordinate and prepare new-hire PPE and field equipment for construction and field-service staff.
Answer the front door, greet visitors, and direct guests, deliveries, and vendors.
Help keep the office clean, organized, welcoming, and functional.
Maintain an accurate inventory of company assets, including serial numbers, condition, and current assignment.
Run new-hire setup and exit checklists, preparing equipment and access for new hires and deactivating departing employees' accounts on their separation date while recovering assigned assets.
Track equipment check-out and check-in, repairs, and replacements, and recommend replacements before equipment fails.
Perform other duties as assigned.