Office & Marketing Coordinator

Iconica • Madison, WI

14d

About The Position

Join Iconica as an Office & Marketing Coordinator! At Iconica, we take a collaborative approach to design and construction, bringing architecture, engineering, and construction together under one roof. We foster a supportive, team-oriented environment where people can grow professionally while contributing to meaningful projects. As a full-service firm, we prioritize strong relationships, thoughtful solutions, and successful outcomes—for both our clients and our team. Are you organized, creative, and someone who enjoys working with a variety of people and responsibilities? We’re looking for an Office & Marketing Coordinator to take on a unique role that touches many different areas of our business—from marketing and employee events to office coordination and project support. This is a great opportunity for someone who enjoys variety, takes initiative, and likes being involved in different aspects of the company.

Requirements

• Previous experience in an administrative, marketing, office coordination, or similar support role
• Proficiency with Microsoft Office products (Word, Excel, PowerPoint)
• Effective working individually and within team environments
• Strong time management, organizational and priority setting skills
• Demonstrated independent problem-solving ability
• Strong attention to detail
• Initiative, curiosity, and an eagerness to learn
• Excellent written and verbal communication skills

Responsibilities

• Support company events, meetings, employee celebrations, and other activities that help create a positive and connected workplace
• Assist with internal communications, including the monthly company newsletter and employee announcements
• Collaborate with the marketing team to create content highlighting Iconica’s projects, people, events, and community involvement
• Attend company, recruiting, client, and community events to take photos and gather content for social media and other marketing efforts
• Coordinate company promotional items, swag, photos, and other marketing materials
• Help keep the office running smoothly by coordinating supplies, mail, calendars, meetings, vendors, and other day-to-day needs
• Prepare workspaces and welcome materials for new employees and provide administrative support for recruiting and onboarding
• Support project teams with administrative needs, including project documentation, permits, subcontractor outreach, and other tasks as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed