Office Coordinator

Trace3 • Houston, TX

12h • $55,000 - $60,000 • Onsite

About The Position

Under the general direction of the Senior Manager of Facilities, this role will have general oversight of the office operations, including facilities and office maintenance, meeting coordination, administrative support, event planning, and vendor management.

Requirements

• Bachelor’s degree or equivalent level of experience required.
• Minimum of three years’ experience in office management, facilities administration, or a related field.
• Demonstrated ability to exercise independent judgment and discretion in managing office and facilities matters.
• Strong organizational, analytical, and problem-solving skills; ability to manage multiple priorities and interruptions.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience reviewing and coordinating contracts or vendor agreements.
• Knowledge of basic building systems and facilities operations.
• Ability to respond to emergencies during non-business hours as required.

Responsibilities

• Serve as the first line of contact for all facilities-related inquiries and issues, providing timely recommendations and solutions to ensure smooth office operations.
• Evaluate office needs, propose improvements, and manage office repairs and maintenance (including HVAC, electrical, plumbing), workspace, and common areas. Oversee relationships with property management, vendors, and service providers; coordinate and supervise maintenance projects and repairs.
• Negotiate and manage facilities-related contracts, ensuring alignment with team processes and organizational standards; submit contracts for higher-level review and approval, as required.
• Drive improvements by analyzing current processes, identifying inefficiencies, developing and implementing standard operating procedures (SOPs).
• Oversee general office administration, including calendaring systems, conference room scheduling, mail and package management, and supply inventory.
• Coordinate with office leaders to plan and execute office meetings, trainings, and events.
• Support emergency response and business continuity planning for the office; respond to facilities emergencies as needed, including outside normal business hours.
• Provide administrative support to managers and other team members, as assigned.
• May perform other duties as assigned by supervisor.

Benefits

• Comprehensive medical, dental and vision plans for you and your dependents
• 401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability
• Competitive Compensation
• Training and development programs
• Major offices stocked with snacks and beverages
• Collaborative and cool culture
• Work-life balance and generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree