Office Manager - New York, NY
About The Position
Crothall Healthcare is seeking an Office Manager to coordinate business unit accounting activities and routine office operations. The role includes maintaining cash control; managing payroll, including Living Wage Ordinance compliance; handling accounts payable and receivable; completing profit and loss reconciliations; and administering human resources and benefits for personnel. The Office Manager also coordinates data entry, associate files, record retention, and supporting documentation; organizes associate events and monthly and annual business reports; and handles the POS system, camera system, and digital signage. The position oversees office operations and procedures, including bookkeeping, payroll preparation, personnel administration, information management, filing systems, supply requisitions, and clerical services. It supports office productivity through software use, develops resources and procedures to improve workflow and records management, plans office layout and budget, pursues cost reductions, reviews clerical and personnel records, prepares management reports, and coordinates clerical staff and departments. Other duties may be assigned.
Requirements
- At least 3 years of administrative and clerical experience in an office, hotel, corporate, or related work environment.
- Thorough knowledge of contract administration and office procedures.
- Working knowledge of processes and systems, including financial reporting.
- Proficient computer skills and knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and the internet.
Responsibilities
- Coordinate business unit accounting activities, including cash control, payroll and Living Wage Ordinance compliance, accounts payable, accounts receivable, and profit and loss reconciliations.
- Administer human resources and benefits for personnel.
- Coordinate routine office duties, including data entry, associate files, record retention, and supporting documentation.
- Coordinate associate events and monthly and annual business reports.
- Handle the POS system, camera system, and digital signage.
- Analyze and organize office operations and procedures, including bookkeeping, payroll preparation, personnel, information management, filing systems, supply requisitions, and clerical services.
- Use appropriate software applications to maximize office productivity.
- Research and develop resources to create timely and efficient workflow.
- Establish uniform correspondence procedures and style practices.
- Formulate procedures for systematic records retention, protection, retrieval, transfer, and disposal.
- Plan office layout, develop the office budget, and initiate cost-reduction programs.
- Review clerical and personnel records for completeness, accuracy, and timeliness.
- Prepare activity reports for management.
- Coordinate the activities of clerical departments or workers within the department.
- Perform other duties as assigned.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance and AD
- Disability insurance
- Retirement plan
- Flexible time off
- Holiday time off, varying by site and state
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet insurance
- Commuter benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Paid parental leave
- Personal leave
- Potential paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
