North America Office Manager

Seedtag•New York, NY

1d•$60,000 - $75,000•Hybrid

About The Position

We’re looking for a North America Office Manager to join our team in NY and play a key role in shaping the future of neuro-contextual advertising at a global scale. Seedtag is the leading Neuro-Contextual Advertising Company. We are redefining how advertising works in a privacy-first world by moving beyond keywords and cookies, towards understanding human emotion, intent, and context. Powered by advanced AI and neuroscience, our proprietary technology, Liz, delivers a deep, human-like understanding of content and attention. This enables brands to connect with audiences at the right moment, in the right mindset, with ads that are relevant, engaging, and respectful of the user experience. Founded in 2014 by two ex-Googlers, Seedtag has grown into a global company with 500+ Seedtaggers across 17 countries, backed by €250M in funding, and expanding rapidly across the open web and Connected TV. We’re not just building technology, we’re rewriting the rules of advertising.

Requirements

2–4 years of experience in office management, workplace operations, facilities, hospitality, administrative coordination, or a related position.
Experience working in an international, technology, advertising, or high-growth environment.
Highly organized and able to manage several priorities without losing attention to detail.
Take ownership and proactively identify what needs to be done.
Service-oriented mindset and genuinely enjoy helping others.
Communicate clearly and professionally with employees, visitors, vendors, and senior stakeholders.
Comfortable coordinating suppliers, workplace logistics, inventories, and events.
Able to work independently while collaborating effectively across countries and time zones.
Comfortable providing basic technology and equipment support.
Professional fluency in English.
Based in the New York area and able to work regularly from the NYC office.

Responsibilities

Own the day-to-day operations of Seedtag’s New York headquarters.
Maintain a clean, organized, functional, and welcoming office environment.
Welcome employees, candidates, clients, vendors, and other guests.
Manage office, kitchen, and hospitality supplies, anticipating needs and maintaining appropriate inventory levels.
Coordinate weekly office lunches, including catering selection, ordering, setup, and vendor follow-up.
Handle mail, packages, deliveries, access requests, and other daily office logistics.
Act as the primary point of contact for building management, cleaning services, maintenance providers, caterers, and delivery partners.
Identify workplace issues proactively and coordinate their timely resolution.
Maintain clear workplace procedures, supplier information, and inventory records.
Provide administrative and operational support to Seedtag’s offices in Toronto, Chicago, and Los Angeles.
Coordinate workplace communications and help local teams resolve office-related requests.
Collaborate with global Workplace and People teams to maintain consistent standards across locations.
Help implement global initiatives and adapt them to the needs of North American offices.
Partner with the People team to coordinate the workplace elements of employee onboarding and offboarding across North America.
Prepare workstations, equipment, office access, welcome materials, and other first-day logistics.
Ensure departing employees return company equipment and complete the required workplace processes.
Support initiatives that strengthen engagement, collaboration, and Seedtag’s culture.
Serve as an approachable and reliable point of contact for employees’ workplace needs.
Coordinate the preparation and distribution of company-owned laptops, monitors, peripherals, and accessories.
Maintain accurate inventories of devices and technology accessories.
Support equipment collection and reassignment during employee offboarding.
Partner with the IT team to resolve equipment and basic workplace technology requests.
Escalate technical issues to the appropriate teams when required.
Support internal events, team gatherings, client meetings, office celebrations, and company initiatives.
Coordinate venues, catering, supplies, room setup, communications, and other event logistics.
Manage swag and event-material inventories.
Work with local and global stakeholders to provide a consistent and engaging event experience.
Support administrative follow-up, vendor coordination, and expense documentation.