Montessori School Office Manager

Ladybird Montessori LLC • Buda, TX

18h • Onsite

About The Position

Ladybird Montessori is a thriving Montessori school situated on 14.5 acres in Buda, Texas, serving children from birth through middle school. Our campus includes a working farm and numerous outdoor classroom and play spaces. We are expanding our office team and are now accepting applications for a dedicated and experienced Office Manager. This position works year-round, including during teacher holidays. Standard hours are Monday–Friday, 7:00 AM–3:30 PM. However, flexible availability is essential. This position may require covering shifts between 7:00 AM–6:00 PM if a staff member calls in and no other coverage is available, and occasional evenings or weekends for events, professional development, parent nights, or project deadlines. This is a salaried position. Strong time management is essential — work must be completed regardless of how long it takes. Please only apply if you have a demonstrated track record of managing competing priorities effectively.

Requirements

• Must be at least 25 years of age
• Fingerprint background check required
• CPR/First Aid Certified
• High School Diploma or GED required
• Minimum two years of administrative experience in a school, childcare, or similar setting, with 3 professional references who can confirm that experience
• Background knowledge of DFPS Minimum Standards with ability to demonstrate that knowledge during the interview process
• Proficient with Windows operating systems and Google Workspace (Docs, Sheets, Calendar, etc.)
• Confident creating and maintaining a variety of spreadsheets — spreadsheet creation will be part of the interview process
• Experience working with children ages 8 weeks–15 years; this position serves as a backup substitute in emergency situations
• Must be friendly, outgoing, and skilled at working with a wide range of people
• Must be a self-starter, strong problem-solver, and possess excellent time management skills
• Proficient operating a copy machine, laminator, and other office equipment, including basic troubleshooting
• Must be prepared for a working interview that includes completing real office tasks

Nice To Haves

• Bachelor’s degree preferred
• Room for upward mobility for fast learners who take initiative and grow into additional administrative responsibilities

Responsibilities

• Oversee all DFPS Minimum Standards compliance, conduct daily grounds checks, coordinate with the Groundskeeper, and ensure the school consistently exceeds inspection standards with zero infractions.
• Maintain the school supply inventory and place orders for delivery or coordinate with the Director for items that must be purchased in person.
• Manage the school’s Google Calendars (events, time-off requests, staff birthdays, etc.), send timely reminders to staff and parents, and produce a monthly events newsletter in collaboration with the Staffing Coordinator.
• Create and maintain organized files for student and staff records, ensuring accuracy and timeliness.
• Quickly learn and maintain proficiency in platforms including Transparent Classroom, ADP Time, Brightwheel, Canva, and ADP. Periodically review the work of other office staff for accuracy and timeliness.
• Manage the daily staffing schedule and ensure all shifts are covered.
• Monitor employee hours in ADP, track tardiness, absences, and unapproved overtime, and notify the Head of School when intervention may be needed.
• Assist the Head of School in planning, organizing, and executing school fundraisers and events, leading a team of office staff, volunteers, and interns.
• Provide oversight and support to the Admissions Director, Nature Coordinator/Groundskeeper, Office Assistant/Floater, parent volunteers, and interns.
• Manage a high volume of email, phone, and in-person correspondence in a timely and professional manner.
• Help maintain a clean and organized office environment, including sweeping, vacuuming, trash removal, and maintaining the staff bathroom.

Benefits

• Health, dental, and vision insurance
• 15 days of floating PTO
• Paid holidays: Labor Day, Thanksgiving, Christmas Eve, Christmas Day, New Year’s Day, Good Friday, Memorial Day, and 4th of July
• Tuition discounts for your children, if applicable
• Training & development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED