Office Manager

Duxbury Beach Reservation•Duxbury, MA

3d•$45,000 - $55,000•Hybrid

About The Position

DBR is seeking an organized, proactive, and detail-oriented Office Manager to serve as the operational backbone of our organization. This 30-hour-per-week role handles a broad spectrum of operational needs, including bookkeeping support, merchandise sales tracking, compliance tracking, database management support, and office equipment and technology. The ideal candidate enjoys working in a small, collaborative nonprofit team, has strong bookkeeping foundations, and can efficiently navigate multiple software platforms.

Requirements

4+ years in bookkeeping and office management
College degree preferred
Strong understanding of bookkeeping and accounting, ideally with QuickBooks Online
Proficient in Google Workspace and Microsoft Office
Familiarity with CRM tools (especially Bloomerang) and a high aptitude for learning new technology
Excellent communication skills
Proven ability to handle sensitive records with total confidentiality

Nice To Haves

Nonprofit experience preferred
Experience with PayPal, Square, Canva, or MailChimp is a plus

Responsibilities

Handle mail, deposits, and vendor/partner relations, including quotes, billing, and invoicing.
Collaborate with leadership to develop and monitor the annual budget.
Serve as the lead contact for external bookkeepers and HR consultants.
Coordinate with auditors and assist in preparing financial and trustee reports.
Manage insurance, legal filings, agreements, and non-profit tax documentation.
Support payroll and onboarding; manage insurance; maintain safety policies, the employee handbook, and CORI/SORI data.
Oversee purchasing, inventory, and shipping for all DBR merchandise and PR items.
Manage state sales tax filings for merchandise.
Assist with databases for outreach, events, and fundraising efforts.
Maintain and improve internal administrative systems.
Buy and manage software licenses, technology, and general supplies.