Office Manager

Martell Ventures • Kelowna, BC

17d • $80,000 - $90,000 • Onsite

About The Position

We are hiring an Office Manager to own office operations and act as the Executive Assistant to the Portfolio Growth Leader. This is a fast-paced, high-trust role at the center of daily execution in our Kelowna office.
You will run the office, keep internal operations tight, and ensure the Portfolio Growth Leader is fully supported, organized, and focused on the highest-impact work. This includes calendar and priority management, meeting preparation and follow-up, task tracking, internal coordination, and hands-on operational support across the portfolio.

Requirements

• 3+ years as an EA, Administrative, or Operations Coordinator role
• Tech-savvy with the ability to learn and leverage AI tools
• Strong proficiency in Google Suite, Slack, Notion, and project management software
• Excellent written and verbal communication skills
• Exceptional attention to detail, organization, and follow-through
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Strong operational mindset. You like efficiency, structure, and clear processes

Nice To Haves

• Operations or project coordination experience
• Experience in process creation, documentation, or workflow optimization
• Previous experience in a fast-moving, high-growth environment

Responsibilities

• Support daily operations by managing schedules, internal communications, and task coordination
• Prepare meeting materials, agendas, notes, and track operational action items
• Maintain organized systems in Google Suite, Notion, and project management tools
• Assist in developing and improving operational processes and documentation
• Coordinate with founders, partners, and internal teams for logistics or project support
• Use AI tools and automation to streamline repetitive tasks and workflows
• Help maintain on-site operations, office organization, supplies, and general administrative functions
• Handle confidential and sensitive information with discretion

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed