Automotive Office Manager

Wise Auto Group • Vacaville, CA

7d • Onsite

About The Position

The Automotive Dealership Office Manager is responsible for overseeing daily office operations, managing cash flow, processing financial statements, and supervising accounting functions within a fast-paced motor vehicle dealership environment. This role requires strong organizational, communication, and customer service skills, along with a detail-oriented approach to financial tasks and a thorough understanding of the automotive industry.

Requirements

• 5+ years of office experience in a fast-paced environment
• Minimum 1 year Automotive Office Manager Experience
• Computer and internet skills, including the Microsoft Office Suite
• Motor vehicle industry experience is required
• Must be at least 18 years old
• Must hold a valid Driver’s License
• Must be authorized to work in the United States and not require work authorization sponsorship
• Excellent communication skills – written and verbal communication
• Professional and dependable
• Extremely detail-oriented
• Excellent customer service skills
• Confidentiality with sensitive documents
• Helpful attitude and friendly demeanor
• Organizational and time management skills

Nice To Haves

• High school diploma or GED preferred

Responsibilities

• Daily bank reconciliation
• Maintain an effective cash management system and forecast cash needs
• Manage flooring payments, including payoff of vehicle floor plan and working with bank representatives
• Monthly sales tax reconciliation
• Analyze and organize office operations and procedures
• Prepare a complete financial statement monthly according to dealership guidelines and manufacturer's format and time frame
• Prepare sales commission/chargeback detail reports
• Print monthly journals, schedules, and general ledger
• Close month by processing accounting month-end
• Assist in the completion of annual review/audit
• Supervise accounting operations, accounting close, reporting, and all schedule reconciliations
• Approve adjustments to inventory accounts
• Outstanding CIT follow up with FI/Desk
• Process standard entries for prepaids and accruals
• Weekly detail schedule reviews & balance sheet reviews
• Approve invoices
• Weekly due bill reconciliation
• Review tech payroll posting and unapplied
• Post reserves and chargebacks from banks and clear
• Perform month-end closing procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees