Office Manager for Education Foundation

College Station ISD • College Station, TX

2d • Onsite

About The Position

The Education Foundation Office Manager oversees the management of the Education Foundation programs, events, and finances. This role is crucial for managing over $1 million in income, coordinating grant and scholarship programs, maintaining donor relations, and supporting key fundraising events. The position requires strong organizational, communication, and financial management skills, with a preference for experience in business, marketing, or communications.

Requirements

• B.S. or B.A. degree (preferably in business, marketing, or communications)
• Team Player
• Outstanding organizational skills
• Public relations skills
• Customer service skills
• Ability to keep confidentiality of donor records and correspondence
• Strong attention to detail and proofreading skills
• Skilled at multi-tasking and taking initiative
• Exhibits a "can do" attitude
• Strong communication skills both verbal and written
• Ability to communicate with donors, board, media, teachers, staff, and parents
• Proficient computer skills
• High level of knowledge using Microsoft Excel
• Regular district-wide travel to multiple work locations as assigned.
• Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 50 pounds; occasionally required to stand, walk, reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple, highly complex, tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guidelines. Flexibility is required to independently work with others in a wide variety of circumstances.
• Predictable and regular attendance expected.

Nice To Haves

• Knowledge and experience using QuickBooks preferred
• Preferred knowledge of Microsoft Word, Publisher, Adobe Creative Suites, and Google Drive
• Comfortable with learning new software applications
• Experience with SmarterSelect and/or Donor Perfect a plus

Responsibilities

• Oversees all donations and expenses for the Education Foundation through QuickBooks.
• Runs financial reports for the board and updates the EF Board Treasurer with financials monthly.
• Coordinates with the investment firm regarding the board-allocated fund and endowed scholarships.
• Tracks all donations, including communicating with donors and maintaining the donor database.
• Balances checking and money market accounts monthly.
• Manages and creates Excel spreadsheets for endowments and scholarships.
• Works with auditors to provide all necessary financial information, board correspondence, minutes, and QuickBooks information for annual audits or reviews.
• Coordinates the grant selection and awarding process, including the software application process, setting up budgets, overseeing spending and monitoring implementation, and assisting with Grant Patrol day.
• Coordinates the scholarship program, including application software design and selection, contacting annual donors, managing scholarship donations, planning the scholarship reception, and issuing payments to colleges.
• Assists with managing details for fundraising events like '50 Men Who Can Cook', including coordination with chefs, vendors, volunteers, and ticket sales.
• Coordinates the Employee Giving program, including securing incentives, scheduling and making campus presentations, and overseeing all monies.
• Maintains donor management software (Donor Perfect), including working with confidential information, sending tax receipts, and running fundraising analysis and forecasting reports.
• Communicates regularly with donors, EF board members, teachers, students, and parents.
• Plans, organizes, and communicates with the EF Board regarding monthly EF Board meetings.
• Performs other related duties as assigned within the appropriate skill and experience capabilities expected for this position.

Benefits

• The district provides equal access to the Boy Scouts and other designated youth groups.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level