Early Education Center Office Manager

Los Angeles Unified School District

12d • $27 - $33 • Onsite

About The Position

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

Requirements

• Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office management, business English, business arithmetic, and human relations.
• Two years of experience in office clerical work that included using a computer keyboard and record keeping.
• A valid driver’s license to legally operate a motor vehicle in the State of California and the use of a motor vehicle, or the ability to utilize an alternative method of transportation.

Nice To Haves

• A strong understanding of school office policies, procedures, and safety.
• A comprehensive understanding of school-based time reporting policies and procedures, and how to utilize the BTS system for time reporting purposes.
• A strong understanding of District-specific software such as LRP Shopping Cart and MiSIS
• An understanding of school-based budgeting and accounting procedures (Continuation School Office Manager only)
• Resourcefulness, strong analysis and problem-solving skills, and the ability to make sound decisions.
• Flexibility and a proven ability to multi-task effectively under pressure and frequent interruptions.
• Solid organizational skills and exceptional customer service skills.
• Effective verbal and written communication skills
• A first-aid certificate issued by the Red Cross is desirable.

Responsibilities

• Maintains financial records related to fee computation and family billing and collects fees, distributes receipts, posts to records, balances family accounts, and prepares and makes bank deposits.
• Sets up and maintains records, checks or completes forms, makes calculations, and prepares regular and special reports on such matters as attendance, eligibility, personnel organization, budgeting, accidents, special programs, time reporting, and requisitions and purchase orders for supplies and equipment.
• Arranges appointments for an Early Education Center site administrator, maintains an appointment calendar, receives visitors, screens telephone calls and mail, and composes communications from general instructions or rough notes.
• Processes applications for subsidized service programs by contacting employers and verifying that parents’ employment, income, and needs, meet state and district policies regarding eligibility.
• Answers or refers inquiries, contacts administrative offices and public service agencies, explains District and Division policies, and coordinates and provides approved information to parents, students, center personnel, and the public over the telephone and in person.
• Reviews communications, bulletins, and reports and obtains information from other sources as requested by the site administrator to prepare and provide information for center personnel, parents, children, and others.
• Organizes and maintains files, records, guides, and rule books.
• Orients new and substitute teachers, volunteers, and aides in center and office policies and procedures and distributes materials, such as bulletins and programs, and issues keys.

Benefits

• Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
• Membership in the California Public Employee Retirement System (CalPERS).
• Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.
• Up to 13 days of paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED