Office Manager

Child Evangelism Fellowship of Virginia, Inc

About The Position

Office Manager Title: Office Manager (Part Time and/or Full Time) Employer: CEF of VA Inc., Northern Virginia Chapter Report to: Local Director GENERAL RESPONSIBILITIES: Oversee all office operations Financial · Send out contribution receipts and annual statements to donors · Help with printing, mailing, and recording donations from appeal and other letters Public Relations · Greet office visitors and answer phone calls · Compile and organize materials for Pastor’s Packet and Principal’s Packet · Interact with venues and business contacts for events · Handle CEF’s child protection screening for staff, committee, and volunteers Internal Communication & Collaboration · Facilitate the dissemination of information to GNC/JYC teams · Gather and assimilate monthly GNC reports and update it in CEF’s MRA system and the GNC roster spreadsheet Clerical · Request insurance certificates for facility use requests for GNCs and update it each year for each public school system (seasonal) · Purchase office supplies and maintain inventory of CEF materials as needed · Print and sort the GNC registration form for schools, CYIA packets and other resources as needed (seasonal) · Work with the Prayer Champion and create a monthly prayer calendar for NOVA Chapter friends and supporters · Send the weekly prayer requests and praises to the State’s Prayer Coordinator and prayer supporters · Compile outreach packets for distribution to pastors, churches and schools and for special events as needed · Maintain files (both electronic and hard copy) of policies, general office procedures, correspondences and various statistical reports in accordance with record retention guidelines with monthly backup to external hard drive · Place orders for GNC materials from CEF Press, create the invoice, and send out the invoices as needed · Other duties as assigned QUALIFICATION · Active in a local church · Two years’ minimum experience in administrative support role in a professional environment · Demonstrated experience handling multiple tasks simultaneously · Demonstrated experience in MS Office and/or Quick Book · Demonstrated experience in file maintenance, editing, and proof reading · Professional appearance and demeanor · Bachelor’s degree preferred KNOWLEDGE / SKILLS / ABILITIES · Excellent communication and interpersonal sills · Excellent assessment and observation skills, with attention to detail · Excellent organizational skills, particularly accuracy in record keeping and effective time management · Ability to prioritize projects and be discrete, exercising good judgment · Ability to plan and coordinate events, programs, and administrative workflow · Ability to maintain professional rapport in all modes of communication · Ability to work independently with minimum supervision and as an effective team member As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.

Requirements

Active in a local church
Two years’ minimum experience in administrative support role in a professional environment
Demonstrated experience handling multiple tasks simultaneously
Demonstrated experience in MS Office and/or Quick Book
Demonstrated experience in file maintenance, editing, and proof reading
Professional appearance and demeanor
Excellent communication and interpersonal sills
Excellent assessment and observation skills, with attention to detail
Excellent organizational skills, particularly accuracy in record keeping and effective time management
Ability to prioritize projects and be discrete, exercising good judgment
Ability to plan and coordinate events, programs, and administrative workflow
Ability to maintain professional rapport in all modes of communication
Ability to work independently with minimum supervision and as an effective team member

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Oversee all office operations
Send out contribution receipts and annual statements to donors
Help with printing, mailing, and recording donations from appeal and other letters
Greet office visitors and answer phone calls
Compile and organize materials for Pastor’s Packet and Principal’s Packet
Interact with venues and business contacts for events
Handle CEF’s child protection screening for staff, committee, and volunteers
Facilitate the dissemination of information to GNC/JYC teams
Gather and assimilate monthly GNC reports and update it in CEF’s MRA system and the GNC roster spreadsheet
Request insurance certificates for facility use requests for GNCs and update it each year for each public school system (seasonal)
Purchase office supplies and maintain inventory of CEF materials as needed
Print and sort the GNC registration form for schools, CYIA packets and other resources as needed (seasonal)
Work with the Prayer Champion and create a monthly prayer calendar for NOVA Chapter friends and supporters
Send the weekly prayer requests and praises to the State’s Prayer Coordinator and prayer supporters
Compile outreach packets for distribution to pastors, churches and schools and for special events as needed
Maintain files (both electronic and hard copy) of policies, general office procedures, correspondences and various statistical reports in accordance with record retention guidelines with monthly backup to external hard drive
Place orders for GNC materials from CEF Press, create the invoice, and send out the invoices as needed
Other duties as assigned