Office Manager - BCV

Byrne, Inc.•City of Cortland, NY

14d•Onsite

About The Position

The Office Manager plays a key role in executing assigned Office tasks. This includes overseeing the office activities, including the reception area, mail, purchasing requests, and facilities.

Requirements

A minimum of GED or High School Diploma is required.

Nice To Haves

Experience with Oracle procurement software is a plus.
Familiarity with HR and temporary agency liaison is beneficial.
Experience in dairy processing and safety compliance is advantageous.
Knowledge of SQF standards is preferred.

Responsibilities

Organize office operations and procedures, maintain filing systems, and oversee supply requisitions and expense tracking to ensure smooth office functioning.
Utilize Oracle procurement software to manage the procurement process for plant supplies, including but not limited to raw materials, equipment, and maintenance supplies.
Collaborate with internal stakeholders to determine supply needs and specifications, ensuring alignment with operational requirements and budget constraints.
Record and report payroll hours, monitor attendance records, including temporary associates, and track paid time off, overtime, and late records for accurate reporting.
Manage day labor and temporary associates' hours, track invoicing details, and liaise with HR and temporary agencies to provide support and communication.
Provide administrative assistance to the plant leadership team by creating presentations, letters, memos, and mailings and assisting in job bids.
Manage vendor relationships, invoice processing, and timely payments while overseeing plant badge programs and card access.
Greet visitors, direct calls appropriately, manage incoming calls, maintain the plant bulletin board and phone lists, and distribute mail.
Act as a point of contact for employees in the absence of HR/Management, assisting with inquiries and guidance.
Organize administrative documents, manage plant uniform programs, track milk and cream receivables, and support finance reports and inventory reconciliations.
Compliant with all legal requirements concerning dairy processing and safety on their assigned shift and reports concerning their supervisor/lead.
Works safely and reports safety concerns promptly to their supervisor/lead and takes corrective actions as necessary to ensure a safe environment.
Responsible for ensuring direct reports assigned duties and responsibilities are covered during planned and unplanned absence from work, including acting as a backup as necessary.
Responsible for reporting food safety problems, initiating action, and supporting SQF by maintaining food safety and quality.
Ensures work areas are sanitary and strictly adheres to sanitation practices.
Communicates effectively between shifts and other departments.
All other duties as assigned by leadership.