Office Manager

Yubico Inc. • Bellevue, WA

23h • $83,000 - $105,000 • Onsite

About The Position

Yubico is seeking a proactive, service-oriented Office Manager to keep its Seattle office running smoothly and make everyday work easier for employees and leaders. This hands-on role owns day-to-day workplace operations, administers the corporate travel platform and serves as its first point of contact, and provides occasional administrative support to designated executives. The role focuses on creating an organized, welcoming workplace, solving problems, and improving processes.

The Office Manager oversees office operations and employee experience, including facilities coordination, access and security systems, supplies, meeting rooms, visitors, vendors, purchasing, invoices, and onsite onboarding and offboarding logistics. They administer travel platform settings and traveler profiles, assist employees with travel questions and bookings, and collaborate with Finance, People, and travel vendors on policies, costs, reporting, and improvements. The role also supports executive scheduling, meetings, travel and expenses; coordinates small projects, team gatherings, onsite meetings, and occasional events; and works onsite in Seattle.

Yubico describes success as a dependable, welcoming, well-run Seattle office; timely employee support and easy navigation of the travel platform; responsive, appropriately scoped executive support; and clear ownership and follow-through for vendors, budgets, and operational requests.

Requirements

• At least 5 years of experience in office management, workplace operations, administrative coordination, or a comparable role.
• Strong organizational skills, independent follow-through, and ability to manage changing priorities with a service mindset.
• Comfort with workplace systems; Google Workspace is preferred, while solid Microsoft 365 experience is also acceptable.
• Confident communication with employees, vendors, and executives.
• Strong discretion and good judgment.
• Practical, hands-on approach and comfort working onsite in Seattle.

Nice To Haves

• Experience administering a corporate travel platform.
• Curiosity about applying AI to scale and accelerate tasks.

Responsibilities

• Own day-to-day operation of the Seattle office, including supplies, meeting rooms, visitors, service requests, and employee experience.
• Coordinate facilities and building-management requests, workplace vendors, repairs, maintenance, security and access administration, and office-related purchasing.
• Support onsite onboarding and offboarding logistics, office changes, and small workplace improvements in partnership with People, IT, and other teams.
• Track office spending and invoices, and maintain vendor contacts, procedures, and service follow-up.
• Manage onsite physical access and security systems, including alarms and emergency notifications.
• Administer the corporate travel platform, traveler profiles, approved configurations, unused credits, and user guidance.
• Serve as the global first point of contact for employee travel questions, troubleshoot routine issues, and escalate issues to the travel provider as needed.
• Support travel bookings, itineraries, and changes within company travel policy and defined support hours.
• Partner with Finance, People, and travel vendors on policy communication, basic reporting, costs, and process improvements.
• Support travel for company guests, board members, and candidates.
• Provide designated executives with occasional scheduling, meeting logistics, travel coordination, and expense administration.
• Provide administrative support as needed.
• Organize small workplace and administrative projects by tracking actions, owners, and deadlines.
• Coordinate Seattle team gatherings, onsite meetings, visitors, and occasional employee events, including vendors and logistics.

Benefits

• Health plans including dental and vision; the company pays 100% of the employee premium and 85% of family premiums.
• 401(k) retirement plan with dollar-for-dollar matching up to 6%, capped at $6,000 per year, with immediate vesting.
• $1,200 wellness reimbursement, prorated based on start date; taxable if used.
• Annual professional development stipend of $3,000 and a mentorship program.
• 15 vacation days, 10 holidays, and 7 sick days per year.
• Paid parental leave: 8 weeks for all parents, with an additional 8 weeks for birthing parents.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed