Office Manager

Lamar Advertising • Temple, TX

4d • Onsite

About The Position

Our Lamar office in Temple, TX is now hiring a new Business Manager to help us bring outdoor advertising campaigns to life for brands in Temple, Texas and the surrounding areas. The Business Manager keeps the office spinning right round by keeping our office up-to-date, informed, and organized! Lamar is a certified Great Place to Work, with 86% of employees in agreement. Lamar Advertising has also been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking.

Requirements

• Must possess effective supervisory skills such as: excellent communication, listening, problem -solving, and a proactive approach to potential issues
• Requires an excellent command of the English language, both written and verbal
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
• Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• High School Diploma or Equivalent

Nice To Haves

• A college degree in Business or related field is preferred

Responsibilities

• Supervising two or more administrative personnel
• Assisting with the preparation of weekly, monthly, and quarterly financial analysis schedules of actual vs. budget variances.
• Assisting with the preparation of a detailed annual financial budget and monthly financial forecasts
• Maintaining accounts receivables for the company; includes making calls, sending correspondence, updating the ATB (Aged Trial Balance), and communicating with the sales department about past due accounts.
• Updating the billing system including client information, accounts, and contracts
• Maintaining accounts payable for the company; includes processing invoices, recording pertinent information (company, date, amount, etc.), coding invoices to the correct department, and sending invoices to corporate for payment
• Acting as a liaison for corporate Human Resources; includes assisting in the hiring and affirmative action process, maintaining employee information, assisting employees with benefit questions, and worker’s compensation, and assisting with any other human resource requirements needed.
• Providing administrative assistance to all employees as needed, such as assisting the sales department to prepare contracts, answering collections questions, providing invoice copies, assisting operations employees with payroll, etc.
• Providing information, including compensation, to corporate departments (Payroll, Human Resources, Credit Department, Accounts Payable, Accounts Receivable, etc.) as needed.
• Running errands as needed, i.e. going to the post office for stamps, sending certified mail, making deposits, etc.
• Will most likely share or oversee the following administrative duties: answering phones, typing correspondence, inputting and researching data, inputting and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content
• May support Operations with administrative duties such as maintenance of OSHA logs, process Operations Manager’s and GM’s expense reports upon request, misc. truck mileage reporting, petty cash, etc.
• Complete any special requests/projects from General Manager, Sales Manager, or Operations Manager

Benefits

• A Monday - Friday 8am - 5pm work schedule
• An hourly range of $28 - $35/ hour, dependent on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's Day and Juneteenth
• A comprehensive training program
• Career advancement opportunities
• Phone allowance
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
• A people-first culture that invests in connection, community involvement, and transparency around employee feedback

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED