Office Manager

Utah Center for Evidence Based Treatment•Slc, UT

23h•Onsite

About The Position

The Part-Time Office Manager is responsible for maintaining a welcoming, organized, and professionally run office environment for clients and staff at UCEBT. This role oversees front desk operations, supervises front desk employees, and ensures smooth coordination between clinicians, administrative staff, and clients. The Office Manager plays a key role in maintaining the daily flow of the center by supporting scheduling processes, supervising reception staff, maintaining office procedures, and ensuring the physical office space reflects UCEBT’s professional standards. This is an in-person, part-time position requiring regular on-site attendance.

Requirements

Experience in healthcare, mental health, or administrative office management.
Strong communication, leadership, multitasking, and organizational skills.

Nice To Haves

Bachelor’s degree preferred.
Supervisory experience strongly preferred.
Familiarity with Valant, BambooHR, Microsoft Teams, and general office technologies.

Responsibilities

Supervise and support front desk staff to ensure excellent client service and consistent office operations.
Coordinate front desk coverage, schedules, and timesheets.
Train, onboard, and provide ongoing guidance to front desk employees.
Assist with hiring and performance management for front desk roles.
Provide backup reception coverage when needed.
Maintain a welcoming, professional reception environment for clients.
Assist with client inquiries, scheduling, and general front desk support.
Ensure client communications, telehealth invitations, and billing documentation are handled accurately and in a timely manner.
Coordinate with clinical and billing staff to resolve scheduling or documentation issues.
Support clinicians with schedule management and client appointment adjustments.
Coordinate clinician on-call schedules and assist with coverage during leave.
Assist with meeting coordination, scheduling updates, and internal communications.
Maintain a clean, organized, and professional office environment.
Monitor office supplies and coordinate vendor services and facility maintenance.
Manage incoming mail and support general office operations.
Support the Operations Team in maintaining and updating office procedures.
Assist with internal administrative requests, scheduling documentation, and staff events.
Provide general administrative support to clinicians and leadership when needed.
Ensure office operations follow HIPAA, OSHA, and organizational policies.
Support compliance with professional, ethical, and regulatory standards.