Office Manager, Part-Time

All-Star Automotive•Columbia, MO

26d•$15 - $25•Onsite

About The Position

At All-Star Automotive, we fix cars and outdated expectations. We’re a fast-moving shop with big goals, deep roots, and zero tolerance for mediocrity. If you get excited about checklists, spreadsheets, cross-department collaboration, and keeping a business financially sound and people-first, this role is your jam. We’re looking for someone who runs on structure, thrives on back-end clarity, and quietly holds the systems together while the front-line team turns wrenches and wins hearts. As our Office Manager, you’re the calm behind the curtain. You’ll keep things efficient, accurate, and compliant, fueling operations across departments. You’ll work closely with leadership to manage vendor relationships, track performance data, and ensure no invoice goes missing and no employee form goes unsigned!

Requirements

Prior office management or administrative experience
Strong working experience with QuickBooks
Strong working experience with Excel
Exceptionally organized & detail-obsessed
A natural systems-thinker who can juggle invoices, emails, and spreadsheets like a pro
Experienced in an office management, administrative, or operations support role
Comfortable and efficient using QuickBooks and Excel on a regular basis
Proactive, process-minded, and adaptable with a growth mindset
Friendly, unflappable, and invested in team success, even from behind the scenes

Nice To Haves

HR familiarity
Background in small-business operations

Responsibilities

Reviewing and reconciling statements from over 15 active vendors
Use systems to monitor transactions, statements, and fees
Use QuickBooks to maintain accurate entries, reconcile expenses, track margins, and organize financial reports
Leverage Excel for tracking, reconciliation, reporting, and data organization
Navigate Paycor to handle employee files, payroll review, and timecard audits
Distribute and track benefit forms, keys, policy acknowledgments, and onboarding documents
Assist with compliance and policy updates
Manage Microsoft Teams, OneDrive, Outlook, and Protek for documentation and operational visibility
Coordinate vendor payments via ACH and monitor licensing and insurance updates
Maintain schedules, meeting notes, SOPs, labor claim reports, scorecards, and spreadsheets
Support leadership in driving process clarity across departments