Office Manager - Departmental Promotion Only( SE25)

Government of the Virgin Islands

1d•Onsite

About The Position

The Office Manager plans and coordinates office activities and work projects, assigns duties to subordinate personnel, and manages a unit in a local governmental department or agency to deliver services and implement programs or policies. The position operates under the direction of a higher-level officer, with considerable latitude in carrying out duties. Work is reviewed through conferences and reports. The Office Manager oversees personnel, budgeting, accounting, procurement, records, and facilities-related administrative functions. The role provides advice on administrative policy and practice and helps ensure the unit operates effectively and efficiently. This posting is for departmental promotion only.

Requirements

For the college-graduate pathway: Graduation from a recognized college or university with a major in Business Administration or a closely related field, and three years of administrative experience, including two years as an Administrative Officer III or equivalent. Graduate study may substitute for experience on a one-to-one year basis.
Alternative pathway: Graduation from the twelfth school grade or equivalent and thirteen years of clerical and administrative experience, including three years as an Administrative Officer III or in an equivalent capacity.
Alternative pathway: Completion of the tenth school grade and fifteen years of clerical and administrative experience, including three years as an Administrative Officer III or in an equivalent capacity.
Alternative pathway: Experience including two years as an Administrative Assistant or equivalent.
Knowledge of general public administration principles, including budgeting, procurement and supply, personnel administration, and decision-making.
Knowledge of departmental rules, regulations, policies, practices, and procedures governing governmental operations.
Ability to interpret complex procedural and general administrative legislation, rules, and policies and apply them to a wide range of problems.
Ability to translate general administrative instructions into specific actions and develop departmental management procedures.
Ability to communicate effectively orally and in writing and establish and maintain effective working relationships.
Ability to plan, organize, supervise, and motivate the work of a moderate-sized staff.

Responsibilities

Supervise and coordinate subordinate personnel to provide required services and ensure efficiency and accuracy.
Determine staff operating needs and prepare office budget estimates based on those needs.
Determine the apportionment of funds, control expenditures, and maintain accounts for funds allotted to the unit.
Maintain financial records of budget allotments for equipment, supplies, and other necessary items.
Assist with personnel matters, including salary changes, promotions, separations, disciplinary actions, performance ratings, payroll, leave, employment interviews, and follow-up, ensuring compliance with applicable laws, rules, and policies.
Prepare liquidation sheets and post requisitions to maintain running balances of encumbered funds.
Verify and process payment documents, confirm the accuracy of balances with appropriate personnel, and make necessary corrections.
Make appointments and screen calls for the supervisor.
Oversee assignments and utilization of organizational facilities.
Perform other related duties as required.