Office Manager

NFP•Atlanta, GA

1d•Onsite

About The Position

The Office Manager plays a critical role in supporting the daily operations and overall efficiency of the Insurance Specialty Group / Blue Sky Risk Atlanta Office. This position is responsible for overseeing administrative functions, ensuring that office systems and processes run smoothly, and facilitating effective communication among staff and departments. The Office Manager also provides essential support to leadership and acts as a liaison with external partners, vendors, and guests. The ideal candidate brings a strong background in insurance or reinsurance, excellent organizational skills, and a proactive approach to problem-solving. This role offers a competitive salary and the opportunity to contribute significantly to the success of the office.

Requirements

Strong proficiency in Microsoft programs.
Experience using Canva or similar design programs.
Excellent attention to detail.
Strong problem-solving skills and ability to work across multiple departments.
Strong ability to self-manage priorities and daily activity.
Strong communication and collaboration skills, with the ability to project a positive attitude both internally and externally.
Proven experience as an Office Manager or similar role.

Nice To Haves

Experience in the insurance industry is a plus.

Responsibilities

Ensuring office equipment and furniture are in good condition, managing office and breakroom supplies, arranging repairs, and overseeing deliveries to the office.
Acting as a main point of contact for resource and inventory control.
Acting as a central point of contact between departments, suppliers, and leadership, ensuring smooth intra-office communication.
Sending office-wide communications when appropriate and maintaining records for office-wide activities.
Maintaining a schedule of events for all business units and facilitating preparation for external guests including assisting guests with hotel recommendations, transportation logistics, and lunch orders/dinner reservations.
Ensuring office visits are well-organized and professional by coordinating meeting materials, preparing spaces for presentations, and facilitating communication between internal participants and visiting partners.
Assisting with internal processes such as receiving mail/packages, scanning, and indexing.
Performing mailouts for regulatory notices and/or assisting with other miscellaneous duties related to file support where needed.
Organizing office operations, maintaining records, coordinating meetings, and managing correspondence and emails.
Providing administrative support to senior leadership, including managing calendars, coordinating travel arrangements, preparing/submitting expense reports, and assisting with meeting logistics.
Helping ensure leadership schedules are organized and priorities are effectively managed.
Coordinating meeting schedules related to travel and ensuring leadership has all necessary materials and information in advance.