Campus Office Manager
About The Position
The Office Manager handles administrative and operational tasks for the campus, assisting the School Principal, Campus Operations Manager, and campus administrative team to help keep day-to-day operations running smoothly and efficiently. The role supports the school’s and Distinctive Schools’ missions and values, and serves as a professional, organized face and voice of the school. It provides front-counter support and involves interacting with students, staff, families, guests, and partners by telephone, email, and in person. The position is based on the North Side of Chicago, reports to the Principal, and starts in August 2026. The stated starting salary is $50,000, based on experience and other credentials.
Requirements
- High school diploma or equivalent.
- At least 2 years of school operations or business administration experience.
- Proficiency with Google Suite, including Google Docs, Google Sheets, and Google Slides.
- Proficiency operating a computer and using advanced text-processing, spreadsheet, and database software to enter, manipulate, format, and retrieve information.
- Ability to learn digital tools and programs as needed for the position.
Responsibilities
- Prepare, proofread, copy, organize, and distribute materials for students and families.
- Maintain a welcoming lobby and reception area and manage the main office for visitors, students, and announcements.
- Communicate with the transportation coordinator about bus sign-ups, daily updates, announcements, and scheduling.
- Coordinate staff ordering and supply needs with facilities.
- Request, maintain, copy, and prepare student records and files, including eighth-grade graduation and high-school documents and withdrawal records.
- Manage student attendance records and PowerSchool updates, including daily absentee reports, chronic absence calls, pupil accounting count-day submissions, attendance rates, and immunization rosters and submissions.
- Support enrollment and registration, including SchoolMint applications, intent-to-return forms, required paperwork, and class-list changes.
- Manage report cards and parent-teacher conference sign-in sheets, Title I compacts, and related documentation.
- Monitor daily food service, food counts, orders, menus, and records; submit lunch applications and maintain household survey records.
- Manage expense reports, reimbursements, invoices in Bill.com, receipts, cash-intake documentation, and supply purchase orders.
- Partner with the Engagement team to implement and manage campus recruitment activities.
- Assist staff with field-trip planning, including permission slips, transportation, payments, and lunch orders.
- Maintain and monitor the office supply closet.
- Manage substitute placements and classroom coverage, organize substitute schedules and payroll, and handle calls and hiring for daily substitutes.
- Manage employee-facing ADP functions, including stipend tracking and submissions, PTO approvals, substitute management, onboarding support, laptop distribution, timecard edits, and employee follow-up.
- Partner with the Campus Operations Manager and Talent Team on new-hire paperwork, ADP access, clocking in and out, and training as needed.
- Manage uniform requests and coordinate with the uniform vendor.
- Monitor daily building needs, conduct daily walk-throughs, and communicate repair or building issues to the regional facilities team.
Benefits
- 25+ paid holidays and 15 days of PTO annually.
- 12 weeks of paid family leave.
- Comprehensive medical, dental, and vision healthcare.
- 403(b) matching: full match up to 3% and 50% match up to 5%.
- Professional development, including tuition reimbursement.
- Gym and wellness discounts.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
