Office Manager

Array Labs•Redwood City, CA

1d•$70,000 - $100,000•Onsite

About The Position

Array Labs is seeking a full-time Office Manager to serve as the operational heart of our headquarters, on-site, five days a week. You will own everything that makes our office a great place to work, from managing facilities and vendors to coordinating team events and providing administrative support. This role is ideal for someone who takes genuine pride in creating an exceptional workplace experience and finds satisfaction in making an organization run smoothly behind the scenes.

Requirements

5-10 years of experience in office management, administrative assistance, or workplace operations
Available to work on-site five days a week
Strong organizational and time-management skills, with the ability to juggle multiple priorities in a fast-moving environment
Warm, proactive communicator who takes initiative and follows through
Proficient with Google Workspace (Gmail, Calendar, Drive) and workplace tools, such as Slack
Must be a U.S. citizen, lawful permanent resident, or otherwise authorized to access ITAR-controlled environments

Nice To Haves

Experience in office management at a startup or high-growth technology company
Proven track record in planning company events, off-sites, or team programming
Experience providing administrative support to C-Suite executives and/or operations team
Familiarity with facilities management, office space planning, or office build-outs
Experience managing vendor relationships and negotiating office service contracts
Comfort with expense management tools, such as Ramp
Exceptional attention to detail and ability to manage confidential information with discretion
Strong sense of ownership and proactive nature
Comfortable with ambiguity and shifting priorities in a fast-moving, mission-driven organization
Enthusiasm for Array Labsâ mission and curiosity about the aerospace industry

Responsibilities

Serve as the primary point of contact for all office operations, including facilities, vendors, building management, and day-to-day office needs
Maintain a well-stocked, organized, and welcoming office environment, proactively managing supplies, equipment, and services
Provide administrative support to the COO, assist with email and calendar management, as well as booking travel and expense tracking
Plan and execute team events, company off-sites, all-hands logistics, and recurring office celebrations
Coordinate new hire onboarding logistics, including desk setup, office access, welcome kits, and first-day experience
Manage meeting room scheduling, visitor management, catering, mail, and package handling
Coordinate office visitors (candidates, vendors, investors), including greeting and welcoming guests, conducting office tours, etc.
Oversee ongoing maintenance, janitorial service, and as-needed repairs in the office