SBT Office Manager

HUSTON-TILLOTSON UNIVERSITY•Austin, TX

25d•$45,000 - $45,000•Onsite

About The Position

The Office Manager serves as the operational backbone of the School of Business and Technology. This role is responsible for overseeing daily administrative functions, supporting the Dean in executive tasks, managing departmental budgets, and ensuring a professional, welcoming environment for students, faculty, and corporate partners. The ideal candidate is a proactive problem-solver who can navigate the complexities of higher education administration while supporting the school’s growth.

Requirements

Bachelor’s degree in business administration, Communications, or a related field.
1 year of administrative or office management experience, preferably in a higher education or executive setting.
Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and experience with project management tools.
A commitment to the mission of Historically Black Colleges and Universities.
Ability to handle sensitive and confidential information regarding faculty and students with the utmost professionalism.
Exceptional multi-tasking skills with the ability to prioritize tasks in a fast-paced, evolving environment.
Strong written and verbal communication skills for interacting with diverse stakeholders.

Responsibilities

Manage the Dean’s calendar, including scheduling meetings with faculty, university leadership, and external partners (e.g., PGIM, EAB, Moody Foundation).
Coordinate departmental meetings, prepare agendas, and record minutes.
Serve as the primary point of contact for the SBT, screening calls and greeting visitors.
Assist in the preparation of reports, grant proposals, and accreditation documentation.
Provide administrative support for the MBA in Data and Business Analytics and undergraduate programs.
Assist in the processing of graduation applications and student retention tracking.
Coordinate logistics for departmental events, such as Professional Development Week, global immersion trips (e.g., Barbados), and guest speaker series.
Manage the hiring and onboarding paperwork for adjunct instructors and student workers.
Monitor and track the SBT budget, including processing purchase orders, travel reimbursements, and faculty stipends.
Maintain office supplies inventory and manage equipment maintenance.
Assist in tracking grant expenditures and ensuring compliance with university financial policies.
Update the SBT website and internal portals with current course schedules and news.
Draft and distribute departmental newsletters and announcements to students and faculty.
Liaise with other university departments (Registrar, Financial Aid, HR) to resolve administrative hurdles.