Office Manager - Regeneron Cell Medicines (RCM)
About The Position
Regeneron Cell Medicines (RCM) is seeking an Office Manager to provide administrative and operational support across executive leadership, teams, and multiple Cell Medicines sites. The role supports the Head of RCM and two vice presidents, partners with the RCM Leadership Team to improve efficiency and manage leadership meeting operations, and helps foster culture, engagement, and community across the Cambridge and Seattle locations. The position is based at Regeneron’s Cambridge office and requires a minimum of four days per week onsite. The Office Manager manages executive calendars, travel and expense reporting, cross-functional meeting logistics, and special projects. The role also coordinates RCM Leadership Team meetings and scientific strategy deep dives; tracks priorities, deliverables, and issues; and supports quarterly town halls. Site responsibilities include culture and engagement activities, onboarding and offboarding logistics, events, team-building, monthly Lunch & Learn sessions, and the annual RCM Science Day & Connection Week.
Requirements
- Experience providing administrative or executive support to senior leaders in a fast-paced, cross-functional business environment.
- Experience with expense management systems, including Concur.
- Strong technical proficiency with Microsoft Office.
- Proven ability to coordinate complex travel arrangements, meetings, and events.
- Excellent organizational skills and ability to manage multiple projects, deadlines, and competing priorities simultaneously.
- Exceptional attention to detail, accuracy, and time management skills.
- Ability to work independently with minimal supervision and exercise sound judgment and discretion.
- Strong interpersonal skills and ability to build effective relationships across functions, seniority levels, and with external partners.
- Flexibility, adaptability, proactivity, and a customer-focused approach.
Responsibilities
- Support the RCM executive leadership team, including the Head of RCM and vice presidents, by managing complex calendars, prioritizing requests, and coordinating travel and expense reporting.
- Coordinate large cross-functional meetings, including invitations, room bookings, catering, and onsite visitor arrangements.
- Support special projects as needed.
- Coordinate RCM Leadership Team meetings, including scheduling, agendas, materials, minutes, and follow-up on action items and priorities.
- Organize periodic deep-dive sessions with RCM leadership, staff, and collaborators to review scientific strategy topics.
- Manage tools for tracking team priorities, deliverables, and issues or topics for discussion.
- Support logistics for quarterly RCM Town Halls.
- Support workplace culture and inclusion activities, social committee participation, the CAM site steering committee working group, and site onboarding and offboarding logistics.
- Facilitate quarterly site social events and schedule and execute team-building activities.
- Manage monthly Lunch & Learn logistics, including invites, audiovisual coordination, visitor coordination, catering, and the tracking file.
- Support planning and execution of the annual RCM Science Day & Connection Week.
Benefits
- Competitive and comprehensive total rewards package, which may include annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, medical, dental, vision, life and disability insurance, paid time off, and family support benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
